Program Coordinator III

Spectraforce Technologies, Inc.; Raleigh (NC); On-site; USD 52,000 - 76,000; Part time

Job summary

Spectraforce Technologies seeks a Program Coordinator III to provide operational and administrative support across cross-functional initiatives in a remote setting. You will help organize programs by managing schedules, action items, and communications, ensuring documentation is up-to-date for executive review.

This temporary 6-month assignment requires producing senior-level briefing materials, coordinating inputs from partner teams, and maintaining templates and version control for

Qualifications

• Experience producing written materials for a senior executive audience.
• Ability to perform strong research and synthesis.

Responsibilities

• Build attendee bios and materials for major events, sourcing from CRM and public sources.
• Finalize and distribute meeting materials; format, convert to PDF, upload, attach to invites.
• Track inbound meeting and event requests; maintain single source of truth for status.
• Support event logistics including venue, capacity, RSVP tracking, transport, and vendors.
• Own cadence for cross-functional executive reviews; plan timelines and collect pre-reads.
• Prepare first-draft executive briefing materials; coordinate inputs from partner teams.
• Quality control briefing materials before executive delivery; maintain templates and versioning.

Skills

Executive writing

Research skills

Job description

Program Coordinator III

Location: Remote

Duration: 6 months

Description

• The client is seeking a temporary Program Coordinator to provide operational, administrative, and coordination support across cross-functional initiatives.
• In this role, you will help keep programs organized and running smoothly by managing schedules, tracking action items and deliverables, supporting communications, and maintaining documentation. This is a temporary position and is not a full-time role at the client.

Responsibilities

• Build and verify attendee facesheets at volume for major events, including sourcing and validating bios, photos, and career details against CRM and public sources
• Finalize and distribute meeting materials - formatting, PDF conversion, repository upload, and attachment to calendar invites
• Track and triage inbound meeting and event requests for large conferences, maintaining a single source of truth for status
• Support event logistics including venue and capacity coordination, RSVP tracking, transport, and vendor requirement
• Own the end-to-end cadence for a recurring cross-functional executive review cycle, including workback plans, deadlines, and collection of pre-read materials
• Prepare first-draft executive briefing materials for external meetings, including attendee profiles, background, and talking points; coordinate inputs from partner teams
• Provide quality control on briefing materials before they reach the executive, and maintain templates and version control

Must have

• Experience producing written materials for a senior executive audience, with strong research and synthesis skills