Remote Senior Executive Assistant — Strategic Calendar Travel

Optum; Minneapolis (MN); Hybrid; USD 97,424,000 - 171,924,000; Full time

Job summary

Optum is seeking an experienced Executive Assistant to support senior leadership in a fast-paced corporate setting. You will manage calendars, coordinate meetings, handle travel, and prepare documentation with a high degree of professionalism.

The role offers flexibility to work remotely from anywhere in the U.S., with in-office requirements for Minneapolis or DC areas; ideal candidate will have strong MS Office skills, discretion, and the ability to multitask.

Qualifications

• 5+ years of administrative support to leadership in a corporate setting.
• Experience in a fast-paced, matrix organization.
• Ability to handle confidential matters with tact and discretion.
• Proven experience creating PowerPoint presentations and meeting materials.
• Proficient with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.

Responsibilities

• Provide executive support to senior leadership including calendars, meetings, and expenses.
• Coordinate travel arrangements and prepare meeting materials.
• Maintain confidential information per internal policies.
• Manage active calendars, resolve scheduling conflicts, and prioritize time.
• Plan and coordinate broker meetings and external events.
• Ensure resources and technology are set up for meetings.
• Prepare and format office documentation for diverse audiences.
• Assist onboarding of new employees when needed.
• Maintain distribution lists and internal communications.
• Support internal and external customers to provide needed resources.
• Research and respond to requests promptly.
• Review timecards and employee feedback as needed.

Skills

Microsoft Office

PowerPoint

Calendar management

Travel coordination

Discretion and integrity

Tools

Concur

Smartsheet

Microsoft 365

Job description

Optum is seeking an experienced Executive Assistant to support senior leadership in a fast-paced corporate setting. You will manage calendars, coordinate meetings, handle travel, and prepare documentation with a high degree of professionalism.

The role offers flexibility to work remotely from anywhere in the U.S., with in-office requirements for Minneapolis or DC areas; ideal candidate will have strong MS Office skills, discretion, and the ability to multitask.