Executive Assistant - Optum People Team

Optum; Eden Prairie (MN); On-site; USD 97,424,000 - 171,924,000; Full time

Job summary

Optum in Eden Prairie, MN is seeking an Executive Assistant for the People Team to provide proactive administrative and operational support in a fast-paced enterprise environment.

You will manage complex calendars, draft executive communications, coordinate meetings and travel, and maintain highly confidential information with discretion. This on-site role requires strong collaboration with senior leaders and cross-functional partners to enable leadership effectiveness.

Qualifications

• High school diploma, GED, or equivalent work experience.
• 5+ years supporting senior leaders, executives, or leadership teams.
• Experience managing complex calendars, meetings, travel arrangements, and expense reporting.
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related collaboration tools
• Demonstrated ability to handle highly confidential and sensitive information appropriately.
• Proven ability to work in person at the Optum Eden Prairie office and provide on-site executive support

Responsibilities

• Executive and Leader Support: Partner with People Team leaders, maximize leadership effectiveness and impact.
• Manage highly complex calendars, meetings, travel schedules, leadership forums, and enterprise initiatives.
• Draft, edit, proofread, and organize executive communications, briefings, and reports.
• Act as a trusted representative of People Team leaders with senior leaders and external stakeholders.
• Monitor priorities and ensure critical actions and deliverables are completed on schedule.
• Leadership Team Operations: Prepare agendas, capture decisions, and follow up on actions.
• Travel, Expense, and Business Administration: Coordinate travel, reconcile expenses, and support purchasing.
• On-Site Executive and Office Coordination: Coordinate rooms, tech, catering, and visitor access.

Skills

Calendar management

Executive support

Communication

Confidentiality

In-person office presence

MS Office Suite

Education

High school diploma or GED

Tools

Concur

Ariba

SharePoint

Copilot

Job description

Improve the lives of others while Caring. Connecting. Growing together.

Job Description - Executive Assistant - Optum People Team (2386930)

Executive Assistant - Optum People Team - 2386930

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

The Executive Assistant serves as a trusted partner to People Team leaders, providing proactive administrative, operational, and organizational support in a fast-paced enterprise environment. The role enables leadership effectiveness through exceptional calendar management, executive communications support, meeting and event coordination, travel management, leadership team administration, and office operations.

This individual anticipates needs, exercises sound judgment, manages highly sensitive and confidential information, and serves as a key point of coordination across executives, People Team leaders, and business partners. Based in the Optum Eden Prairie office, the role provides a high-touch, in-person experience for executive support, leadership meetings, employee events, executive visitors, and senior leadership interactions.

Primary Responsibilities:

• Executive and Leader Support
  • Serve as a trusted partner to People Team leaders, helping maximize leadership effectiveness and organizational impact
  • Manage highly complex and dynamic calendars, balancing competing priorities, executive commitments, travel schedules, leadership forums, and enterprise initiatives
  • Anticipate the needs of supported leaders and proactively identify opportunities to improve effectiveness, efficiency, and stakeholder engagement
  • Coordinate preparation for executive meetings, talent reviews, leadership forums, enterprise events, and other high-visibility activities
  • Draft, edit, proofread, and organize executive communications, presentations, briefing materials, correspondence, and reports
  • Act as a trusted representative of People Team leaders, exercising sound judgment and professionalism with senior leaders, external stakeholders, and team members
  • Monitor priorities and ensure critical actions, commitments, and deliverables are completed on schedule
• Leadership Team Operations
  • Coordinate leadership team operating rhythms, including staff meetings, planning sessions, talent discussions, business reviews, and organizational events
  • Prepare agendas and meeting materials, capture decisions and action items, and follow up with owners to support timely execution
  • Support organizational communications, leadership announcements, and onboarding of new leaders and team members
  • Maintain team information, organizational materials, contact lists, records, and administrative tools
• Travel, Expense, and Business Administration
  • Coordinate domestic and international travel arrangements and develop detailed itineraries aligned with leader priorities
  • Prepare and reconcile expense reports and support purchasing activities in accordance with company policies
  • Handle confidential business, personnel, financial, and organizational information with the highest level of discretion
  • Support special projects and identify opportunities to improve administrative processes, workflows, and executive support practices
• On-Site Executive and Office Coordination
  • Provide in-person support for executive meetings, leadership events, employee forums, and executive visits at the Eden Prairie office
  • Coordinate conference rooms, technology, catering, hospitality, materials, and visitor access
  • Partner with Facilities, Security, Technology Support, Building Services, and other teams to deliver a seamless executive and employee experience
  • Support employee engagement, recognition activities, and other People Team events held at the Eden Prairie campus

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High school diploma, GED, or equivalent work experience
• 5+ years of experience supporting senior leaders, executives, or leadership teams
• Experience managing complex calendars, meetings, events, travel arrangements, and expense reporting
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related collaboration tools
• Proven ability to manage multiple priorities with exceptional organization, accuracy, and attention to detail
• Demonstrated ability to handle highly confidential and sensitive information appropriately
• Proven ability to work in person at the Optum Eden Prairie office and provide on-site executive support
• Proven solid written and verbal communication skills

Preferred Qualifications:

• Experience supporting C-suite, Executive Leadership Team, Senior Leadership Team, or equivalent executive leaders within a large, complex organization
• Experience supporting multiple senior People Team, Human Resources, or enterprise functional leaders
• Experience within healthcare, health services, insurance, or another large matrixed organization
• Experience coordinating executive events, off-sites, and high-visibility leadership materials
• Familiarity with Concur, Ariba, SharePoint, Copilot, and other productivity technologies
• Proven solid PowerPoint development, presentation support, and executive briefing capabilities

Success Profile:

• Executive presence, professionalism, and service orientation
• Exceptional judgment, discretion, and confidentiality
• Ability to build trust and credibility with senior leaders and diverse stakeholders
• Anticipation of business and leadership needs
• Solid organizational agility and prioritization capabilities
• Comfort operating in a highly visible environment with changing and competing priorities
• Ability to exercise independent judgment and operate with minimal direction
• Commitment to delivering an exceptional leadership and employee experience

Scope and Complexity

This role supports People Team leaders operating within a large, complex, matrixed organization. The Executive Assistant serves as an extension of the supported leaders and regularly interacts with senior executives, key business stakeholders, and enterprise partners. The incumbent is expected to independently manage competing priorities, navigate ambiguity, exercise sound judgment, and drive execution across a broad range of administrative and operational responsibilities while maintaining the highest standards of professionalism and confidentiality.

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34 - $60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

UnitedHealth Group is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodation for any part of the application process, please call 1-866-566-8715 to be connected to Recruitment Services. Recruitment Services hours of operation are 7 a.m. to 7 p.m. CT, Monday through Friday.

UnitedHealth Group is a registered service mark of UnitedHealth Group, Inc. The UnitedHealth Group name with the dimensional logo, as well as the dimensional logo alone, are both service marks for the UnitedHealth Group, Inc.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.