Remote Senior Admin Lead, Chief AI Office

Optum; Eden Prairie (MN); Remote; USD 28,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Equity stock purchase

401k contribution

Job summary

Optum is seeking a Senior Administrative Assistant for the Chief AI Office to support senior leaders with high-level administrative duties. The role includes managing calendars, coordinating meetings, arranging travel, and handling confidential communications in a fast-paced environment.

You will work remotely from anywhere in the U.S., with in-office requirements for Minneapolis area roles. The position emphasizes collaboration with executive partners and cross-functional teams.

Qualifications

• High School Diploma or GED required.
• 5+ years of progressive admin support including senior leaders.
• 5+ years Microsoft 365 experience (Outlook, Teams, Word, Excel, PowerPoint).
• 3+ years managing complex executive calendars and meetings.
• Experience with travel & expense systems (Concur, Ariba, AMEX).
• Experience drafting executive communications with strong written skills.

Responsibilities

• Provide high-level administrative support to VP and senior leadership.
• Manage complex executive calendars and coordinate meetings (virtual and in-person).
• Coordinate travel arrangements and expense reporting (Concur/AMEX).
• Oversee team logistics including onboarding and hardware/software provisioning.
• Prepare and format executive communications and presentations using Microsoft 365 tools.
• Maintain confidentiality with sensitive information and executive communications.

Skills

Organizational skills

Communication skills

Discretion/confidentiality

Prioritization

Time management

Education

High School Diploma / GED

Tools

Microsoft 365

SharePoint

OneNote

Concur

Ariba

Job description

Optum is seeking a Senior Administrative Assistant for the Chief AI Office to support senior leaders with high-level administrative duties. The role includes managing calendars, coordinating meetings, arranging travel, and handling confidential communications in a fast-paced environment.

You will work remotely from anywhere in the U.S., with in-office requirements for Minneapolis area roles. The position emphasizes collaboration with executive partners and cross-functional teams.