Remote Senior AP Specialist | Lead Payments & Process

QPS Holdings; Newark (DE); Remote; USD 60,000 - 85,000; Full time

Benefits offered by this job

Company-matched 401(k)

Group Life/AD&D insurance

Short- and Long-term Disability

Job summary

QPS Holdings in Newark, Delaware seeks an Accounts Payable Senior Specialist to lead month-end close, manage vendor master data, and issue compliant purchase orders. This role processes vendor invoices, matches them with POs and receiving documents, and supports cost control across departments.

The successful candidate will mentor staff and drive process improvements. The position offers opportunities to influence AP metrics, participate in vendor meetings, and contribute to a dynamic team

Qualifications

• Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent’s success in this role.
• Four (4) or more years of relevant experience processing high volume of complex invoices preferred

Responsibilities

• Leads AP month-end close process by preparing monthly liability accruals and miscellaneous schedules.
• Creates and maintains vendor master records with correct approvals.
• Creates and issues purchase orders in the accounting system while fully complying with applicable organization’s established purchasing policies across all departments and vendor groups.
• Enters vendor transactions (invoices and credit memos) into accounting system.
• Files supporting documentation in accordance with A/P procedures.
• Matches invoices and purchase orders to receiving documents, i.e., packing slips, service reports, returned goods, etc.
• Reviews invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment.
• Manages the AP inbox, and files transactions as appropriate.
• Responds to vendor inquiries concerning payment status of invoices, reconciles vendor statements for discrepancies, and Vendors for resolution.
• Participate in vendor meetings where appropriate (COGS vendors, office supplies, consignments...)
• Processes pass through costs in communication with the A/R department.
• Purchases kitchen & office supplies using sound cost containment strategies (i.e., bulk pricing, off-brand substitutes, etc.).
• Tracks delivered packages, open and secure copy of appropriate backup documents (packing slips, etc.) and contact recipients.
• Orders Federal Express supplies and create online waybills for outgoing shipments.
• Process all outgoing mail, including adding correct postage.
• Prepares other monthly reports, review cost trends, vendor pricing analysis reviews upon request.

Education

University/College Degree in Accounting, Finance or Business Administration

Job description

QPS Holdings in Newark, Delaware seeks an Accounts Payable Senior Specialist to lead month-end close, manage vendor master data, and issue compliant purchase orders. This role processes vendor invoices, matches them with POs and receiving documents, and supports cost control across departments.

The successful candidate will mentor staff and drive process improvements. The position offers opportunities to influence AP metrics, participate in vendor meetings, and contribute to a dynamic team