Senior Specialist, Accounts Payable

Qps-Holdings,-LL; Newark (DE); Remote; USD 55,000 - 65,000; Full time

Job summary

QPS, LLC is seeking a Senior Specialist, Accounts Payable for a full-time role based in Newark, DE. The position oversees AP and PO coordination, mentors staff, and drives finance metrics. It supports a remote-friendly environment with a focus on improving service levels and process efficiency.

The successful candidate will manage month-end close, vendor records, invoice processing, and cross-department collaboration, while adhering to internal policies and delivering cost-effective AP solutions.

Qualifications

• University/College Degree in Accounting, Finance or Business Administration.
• Four or more years of relevant experience processing high volume of complex invoices.

Responsibilities

• Leads AP month-end close process by preparing monthly liability accruals and schedules.
• Creates and maintains vendor master records with correct approvals.
• Creates and issues purchase orders in the accounting system per established purchasing policies.
• Enters vendor invoices and credit memos into the accounting system and files supporting documentation.
• Matches invoices to purchase orders and receiving documents.
• Reviews invoices and expense reports for documentation, accuracy, and approval prior to payment.
• Manages the AP inbox and files transactions accordingly.
• Responds to vendor inquiries concerning payment status and reconciles vendor statements.
• Participates in vendor meetings and communicates with various vendor groups.
• Purchases kitchen and office supplies with cost-containment strategies.

Skills

Accounts Payable

Purchase Orders

Vendor inquiries

Month-end close

Education

Bachelor's degree in Accounting, Finance or Business Administration

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Specialist, Accounts Payable

Full Time Regular Admin Support Newark, DE, US

Salary Range: $55,000.00 To $65,000.00 Annually

Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! The AP senior specialist is the main contact point for Accounts Payable and Purchase Orders. While continuing to coordinate the day-to-day, they will take the initiative to improve departmental service levels and various AP finance related metrics. The candidate for AP will mentor and guide staff and peers. The incumbent may use initiative and judgement to recommend projects, set/adjust priorities and processes, and should present possible solutions to supervisor when confronted with unfamiliar situations .

Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life.

Team members enjoy challenging and rewarding work, and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.

The Job

• Leads AP month-end close process by preparing monthly liability accruals and miscellaneous schedules.
• Creates and maintains vendor master records with correct approvals
• Creates and issues purchase orders in the accounting system while fully complying with applicable the organization’s established purchasing policies across all departments and vendor groups.
• Enters vendor transactions (invoices and credit memos) into accounting system. Files supporting documentation in accordance with A/P procedures.
• Matches invoices and purchase orders to receiving documents, i.e., packing slips, service reports, returned goods, etc.
• Reviews invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment.
• Manages the AP inbox, and files transactions as appropriate.
• Responds to vendor inquiries concerning payment status of invoices, reconciles vendor statements for discrepancies, and Vendors for resolution.
• Participate in vendor meetings where appropriate (COGS vendors, office supplies, consignments...)
• Processes pass through costs in communication with the A/R department.
• Purchases kitchen & office supplies using sound cost containment strategies (i.e., bulk pricing, off-brand substitutes, etc.).
• Tracks delivered packages, open and secure copy of appropriate backup documents (packing slips, etc.) and contact recipients.
• Orders Federal Express supplies and create online waybills for outgoing shipments.
• Process all outgoing mail, including adding correct postage.
• Prepares other monthly reports, review cost trends, vendor pricing analysis reviews upon request.

Work Location

• This job will be 100% home-office based

Requirements

• Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent’s success in this role, such as:
  • University/College Degree in Accounting, Finance or Business Administration
• Four (4) or more years of relevant experience processing high volume of complex invoices preferred

Why You Should Apply

• Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
• Structured Career Ladders that provide excellent growth based on your personal aspirations.
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance
• Park-like setting in Newark, Delaware
• Internal committees designed with the needs and enjoyment of QPS employees in mind.

QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.