Remote School Records & Enrollment Coordinator

004 K12 Virtual Schools LLC; Kentucky; Hybrid; USD 36,000 - 48,000; Full time

Job summary

Ohio Virtual Academy OHVA, part of 004 K12 Virtual Schools LLC, seeks a School Based Enrollment Coordinator to manage student records and support enrollment activities in a virtual setting. The role emphasizes timely processing, accuracy, and confidentiality.

The ideal candidate will handle requests in the records submission system, verify information, and coordinate with families, districts, and school staff. Some travel may be required; remote work is supported.

Qualifications

• High school diploma or equivalent required.
• Experience handling confidential information with accuracy.
• Strong organizational and communication abilities.

Responsibilities

• Monitor and manage incoming student records requests.
• Review requests for completeness and accuracy.
• Process records within established timelines.
• Prepare, maintain, retrieve, and distribute records per FERPA.
• Maintain documentation and tracking of requests.
• Respond professionally to families, districts, and staff.
• Verify authorization and eligibility for requests.
• Support enrollment, withdrawal, and transfer processes.
• Scan, index, upload, and organize documents.
• Perform quality checks for accuracy and completeness.
• Escalate complex issues to leadership.
• Maintain confidentiality and security of information.
• Assist with retention, archiving, and destruction procedures.
• Generate reports and provide status updates.
• Participate in training and process improvements.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service orientation

Independent work

Confidentiality and judgment

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

Ohio Virtual Academy OHVA, part of 004 K12 Virtual Schools LLC, seeks a School Based Enrollment Coordinator to manage student records and support enrollment activities in a virtual setting. The role emphasizes timely processing, accuracy, and confidentiality.

The ideal candidate will handle requests in the records submission system, verify information, and coordinate with families, districts, and school staff. Some travel may be required; remote work is supported.