Attendance & Records Administrative Assistant

Connections Academy; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Ohio Connections Academy is a tuition-free K–12 public virtual school serving students across Ohio. The Administrative Assistant will support daily operations with a focus on attendance, truancy, and student records from our Columbus or Mason offices.

The role involves regular communication with families, staff, and external partners, and requires proficiency in Microsoft Office and Google Workspace. Strong organization and confidentiality are essential.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative experience preferred.
• Proficiency with Microsoft Office and Google Workspace.
• Strong communication and interpersonal skills.
• Ability to multitask and maintain confidentiality (FERPA).
• Must pass FBI and BCI background checks.
• Must use a personal device and email for two-step authentication.

Responsibilities

• Truancy & Attendance Support: schedule and conduct truancy meetings with caretakers/guardians.
• Answer and direct phone calls, emails, and parent inquiries regarding student attendance.
• Send attendance and truancy letters to families at various stages.
• Utilize pivot tables in Google Sheets to monitor attendance trends.
• Perform mail merges to send attendance notices.
• Student Records: request, receive, and process records from other schools.
• Send official student records upon withdrawal or transfer; coordinate with other schools.
• Calling families and schools to follow up on enrollment.
• Other duties as assigned

Skills

Microsoft Office

Google Workspace

Communication skills

Interpersonal skills

Multitasking

Confidentiality (FERPA)

Background checks

Two-step authentication

Attention to detail

Education

High school diploma, or equivalent

Tools

Microsoft Office

Google Workspace

Google Sheets

Microsoft Excel

Job description

Ohio Connections Academy is a tuition-free K–12 public virtual school serving students across Ohio. The Administrative Assistant will support daily operations with a focus on attendance, truancy, and student records from our Columbus or Mason offices.

The role involves regular communication with families, staff, and external partners, and requires proficiency in Microsoft Office and Google Workspace. Strong organization and confidentiality are essential.