Remote Recruiting Coordinator | Fast-Growth Tech

Hivemind; New York (NY); Remote; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive salary and equity

Remote / WFH stipend

Wellness stipend

Learning & Development stipend

Remote / WFH set-up stipend

Job summary

Phantom is seeking a highly organized Recruiting Coordinator for a 6-month contract to own interview logistics, keep candidates informed, and deliver a best-in-class candidate experience across technical and non-technical roles. This role is ideal for someone with coordination experience who wants to deepen recruiting skills in a fast-paced startup.

Ideally based in SF or NYC, but Phantom is fully remote. You’ll work with Ashby, LinkedIn Recruiter, Notion, and Google Workspace to keep data clean

Qualifications

• At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).
• Bachelor’s degree (or equivalent).
• Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.
• Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.
• Clear, professional written and verbal communication with candidates and internal stakeholders.
• Comfort working with tools like Google Workspace & Notion.
• Must be highly organized, efficient and process driven.
• Excellent at anticipating needs and creating structure out of ambiguity.

Responsibilities

• Coordinate and schedule interviews across all stages, ensuring a positive interaction for potential hires.
• Assist with scheduling of internal team meetings, candidate debriefs, and other needs.
• Act as ATS administrator in Ashby; manage LinkedIn admin and recruiting tools; oversee Notion data.
• Package weekly Recruiting progress reports for Executive leadership.
• Partner with recruiters and hiring managers to improve recruitment processes and keep interview movements smooth.
• Serve as main candidate contact through interview process with timely updates and clear expectations.
• Maintain accurate candidate data in ATS and ensure data integrity.
• Identify bottlenecks and unblock processes to move candidates efficiently through funnel.
• Support recruiting events as needed.

Skills

Coordination experience

Strong communication

Organizational skills

Time-management

Education

Bachelor’s degree

Tools

LinkedIn Recruiter

Ashby

Google Workspace

Notion

Covey

Job description

Phantom is seeking a highly organized Recruiting Coordinator for a 6-month contract to own interview logistics, keep candidates informed, and deliver a best-in-class candidate experience across technical and non-technical roles. This role is ideal for someone with coordination experience who wants to deepen recruiting skills in a fast-paced startup.

Ideally based in SF or NYC, but Phantom is fully remote. You’ll work with Ashby, LinkedIn Recruiter, Notion, and Google Workspace to keep data clean