Recruiting Coordinator (Contract)

Hivemind; San Francisco, New York (CA, NY); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive salary and equity

Flexible hours and remote environment

Unlimited vacation

Wellness stipend

Weekly meal stipend

Learning & Development stipend

Remote / WFH setup stipend

Job summary

Phantom is seeking a Recruiting Coordinator (Contract) to support interview logistics and candidate communications as we scale our team. This role emphasizes delivering a best-in-class candidate experience across technical and non-technical roles, with initial 6-month duration and potential extension.

Ideal candidates have at least 1 year of coordination experience and are comfortable working in a fast-paced startup environment. Preference for SF or NY-based candidates, with a hybrid work setup.

Qualifications

• At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).
• Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.
• Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.
• Clear, professional written and verbal communication with candidates and internal stakeholders.
• Comfort working with tools like Google Workspace & Notion.
• Must be highly organized, efficient and process driven.
• Excellent at anticipating needs and creating structure out of ambiguity.
• Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.

Responsibilities

• Assist recruitment team by coordinating and scheduling interviews throughout all stages of the interview process, ensuring a positive and professional interaction for potential hires.
• Assist with additional scheduling of internal team meetings, candidate debriefs, and others as needed.
• Act as the ATS administrator in Ashby handling all system management, own LinkedIn admin and other recruiting tools, and oversee all Notion database management and maintenance.
• Package a weekly Recruiting progress report for the Executive leadership team.
• Partner cross-functionally to identify areas for improvement within recruitment activities to continuously improve process.
• Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations to deliver a warm, professional, first-class experience with Phantom.
• Help maintain accurate and up-to-date candidate data in our ATS.
• Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.
• Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.
• Support occasional recruiting events.

Job description

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Recruiting Coordinator (Contract)

Phantom is on a mission to connect the world to the freedom of open markets. Tens of millions of people all over the world use Phantom to access global markets that never close, including perpetuals, prediction markets, tokenized assets, stablecoins and memes. Phantom users are able to discover the markets that matter and the cultural moments that shape them, building conviction through real-time data and the verified performance of top traders. With self-custody and access to open networks at its core, Phantom lets them control their financial moves in the same app they use to safely store or spend money worldwide.

We are around 180 people, fully remote, backed by a $150M Series C investment from a16z, Sequoia Capital and Paradigm.

Role Description

We’re looking for a highly organized, detail-oriented Recruiting Coordinator to support our recruiting team as we scale the organization. In this 6-month contract, you’ll be owning interview logistics, keeping candidates informed, and helping us deliver a best-in-class candidate experience across technical and non-technical roles.

This is a great opportunity for someone with coordination experience who wants to deepen their recruiting skills in a fast-paced, high-growth startup environment.

Duration: 6 months with possibility to extend

Location: ideally based in San Francisco, CA or New York City, NY

What You’ll Learn

You will learn how to run end-to-end recruiting coordination for a high-growth startup & across multiple teams.

You will get experience partnering with recruiters and hiring managers across multiple functions.

You will learn foundational sourcing skills, including building top-of-funnel pipelines and using tools like LinkedIn Recruiter and Covey.

You will observe how to track and analyze core recruiting metrics (pipeline health, conversion rates, time-to-hire).

You will develop best practices for maintaining clean ATS data and creating simple reports/dashboards.

You will be able to deliver a best-in-class candidate experience through clear communication and strong logistics.

Responsibilities

Assist recruitment team by coordinating and scheduling interviews throughout all stages of the interview process, ensuring a positive and professional interaction for potential hires.

Assist with additional scheduling of internal team meetings, candidate debriefs, and others as needed.

Act as the ATS administrator in Ashby handling all system management, own LinkedIn admin and other recruiting tools, and oversee all Notion database management and maintenance.

Package a weekly Recruiting progress report for the Executive leadership team.

Partner cross-functionally to identify areas for improvement within recruitment activities to continuously improve process.

Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations to deliver a warm, professional, first-class experience with Phantom.

Help maintain accurate and up-to-date candidate data in our ATS.

Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.

Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.

Support occasional recruiting events.

Qualifications

At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).

Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.

Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.

Clear, professional written and verbal communication with candidates and internal stakeholders.

Comfort working with tools like Google Workspace & Notion.

Must be highly organized, efficient and process driven.

Excellent at anticipating needs and creating structure out of ambiguity.

Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.

Nice to Have

Experience working in a startup or high-growth tech company.

Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby.

Prior exposure to technical recruiting (engineering, product, data) or university recruiting.

Genuine curiosity about crypto, blockchains, or web3 products.

Why Work With Us

Phantom's journey to becoming a global trading app began with making crypto easier to use.Today, we’re building on that foundation to help people discover the markets that matter, make informed financial moves, and safely store or spend their money worldwide. Joining Phantom means helping shape that next chapter: building products that bring the freedom of open markets to more people.

Build for global impact: Create products used by tens of millions of people, making innovative financial markets more accessible to users around the world.

Make complexity feel simple: Solve meaningful challenges across design, engineering, and user experience to make discovering markets and managing money seamless.

Put users in control: Help build a future where people have greater freedom over their assets and financial decisions, with security and self-custody at the foundation.

Benefits (only available to full-time employees)

Competitive salary and equity

Flexible hours and a long-standing, supportive remote environment

Unlimited vacation: Take time when you need it (and we really mean it!)

Wellness stipend

Weekly meal stipend

Learning & Development stipend

Remote / WFH set-up stipend

We strongly encourage candidates of all backgrounds to apply. We believe that our work is stronger with a variety of perspectives, and we’re eager to further diversify our company. If you have a background that you feel would make an impact at Phantom, please consider applying. We’re committed to building an inclusive, supportive place for you to do the best work of your career.

By submitting your resume and application materials, you acknowledge and agree that Phantom Technologies, Inc. ("Phantom") collects and processes your personal information (including application materials, interview records, and related data) to evaluate your candidacy. Phantom may use AI-powered tools and third-party service providers for transcription, note-taking, scheduling, and other administrative tasks. Phantom does not sell your information and your materials will be handled securely and in accordance with applicable data protection laws.