Remote Recruiting Coordinator — 6-Month Contract

TempoAtlas; New York (NY); Remote; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive salary and equity

Comprehensive insurance (medical/dent/

Flexible hours and remote environment

Unlimited vacation

401(k) retirement plan

Wellness stipend

Weekly meal stipend

Learning & Development stipend

Remote / WFH setup stipend

Job summary

Phantom is seeking a highly organized Recruiting Coordinator to support our recruiting team on a 6-month contract. You will own interview logistics, keep candidates informed, and help deliver a best-in-class candidate experience across technical and non-technical roles.

The role offers a fast-paced startup environment with remote-first flexibility and a potential extension based on performance. You’ll learn end-to-end recruiting coordination, partner with recruiters and hiring managers, and

Qualifications

• At least 1 year of coordination experience (recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).
• Bachelor’s degree (or equivalent).
• Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.
• Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.
• Clear, professional written and verbal communication with candidates and internal stakeholders.
• Comfort working with tools like Google Workspace & Notion.
• Must be highly organized, efficient and process driven.
• Excellent at anticipating needs and creating structure out of ambiguity.
• Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.

Responsibilities

• Coordinate and schedule interviews across all stages of the process for potential hires.
• Assist with scheduling internal team meetings, candidate debriefs, and related tasks.
• Act as the ATS administrator in Ashby; manage LinkedIn and recruiting tools; oversee Notion databases.
• Produce a weekly Recruiting progress report for the Executive leadership team.
• Identify improvement areas in recruitment activities to streamline processes.
• Serve as main point of contact for candidates; provide timely updates and set clear expectations.
• Maintain accurate candidate data in the ATS and collaborate with recruiters to move processes smoothly.
• Proactively flag bottlenecks and help unblock the recruitment funnel.
• Support occasional recruiting events.

Skills

Coordination

Scheduling

Communication

Organization

Time management

Attention to detail

Problem solving

Education

Bachelor’s degree

Tools

Ashby ATS

LinkedIn Recruiter

Google Workspace

Notion

Job description

Phantom is seeking a highly organized Recruiting Coordinator to support our recruiting team on a 6-month contract. You will own interview logistics, keep candidates informed, and help deliver a best-in-class candidate experience across technical and non-technical roles.

The role offers a fast-paced startup environment with remote-first flexibility and a potential extension based on performance. You’ll learn end-to-end recruiting coordination, partner with recruiters and hiring managers, and