Remote Recruiting Coordinator (Contract) — Fast-Growth Startup

Hivemind; San Francisco, New York (CA, NY); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive salary and equity

Flexible hours and remote environment

Unlimited vacation

Wellness stipend

Weekly meal stipend

Learning & Development stipend

Remote / WFH setup stipend

Job summary

Phantom is seeking a Recruiting Coordinator (Contract) to support interview logistics and candidate communications as we scale our team. This role emphasizes delivering a best-in-class candidate experience across technical and non-technical roles, with initial 6-month duration and potential extension.

Ideal candidates have at least 1 year of coordination experience and are comfortable working in a fast-paced startup environment. Preference for SF or NY-based candidates, with a hybrid work setup.

Qualifications

• At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).
• Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.
• Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.
• Clear, professional written and verbal communication with candidates and internal stakeholders.
• Comfort working with tools like Google Workspace & Notion.
• Must be highly organized, efficient and process driven.
• Excellent at anticipating needs and creating structure out of ambiguity.
• Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.

Responsibilities

• Assist recruitment team by coordinating and scheduling interviews throughout all stages of the interview process, ensuring a positive and professional interaction for potential hires.
• Assist with additional scheduling of internal team meetings, candidate debriefs, and others as needed.
• Act as the ATS administrator in Ashby handling all system management, own LinkedIn admin and other recruiting tools, and oversee all Notion database management and maintenance.
• Package a weekly Recruiting progress report for the Executive leadership team.
• Partner cross-functionally to identify areas for improvement within recruitment activities to continuously improve process.
• Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations to deliver a warm, professional, first-class experience with Phantom.
• Help maintain accurate and up-to-date candidate data in our ATS.
• Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.
• Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.
• Support occasional recruiting events.

Job description

Phantom is seeking a Recruiting Coordinator (Contract) to support interview logistics and candidate communications as we scale our team. This role emphasizes delivering a best-in-class candidate experience across technical and non-technical roles, with initial 6-month duration and potential extension.

Ideal candidates have at least 1 year of coordination experience and are comfortable working in a fast-paced startup environment. Preference for SF or NY-based candidates, with a hybrid work setup.