Remote Recruiting Coordinator (6-Month Contract)

Phantom; United States; Remote; USD 34,000 - 48,000; Full time

Job summary

Phantom is seeking a highly organized Recruiting Coordinator for a 6‑month contract to support our recruiting team across technical and non‑technical roles. You will own interview logistics, keep candidates informed, and help deliver a best‑in‑class candidate experience while partnering with recruiters and hiring managers.

The role requires strong scheduling, communication, and coordination skills, with a preference for candidates based in SF or NY, and the ability to work 40 hours per week in a

Qualifications

• At least 1 year of coordination experience in recruiting coordination, office coordination, executive support, or similar.
• Bachelor’s degree or equivalent.
• Preference for candidates in SF or NY with 2+ days in office if local.
• Strong organizational and time-management skills; able to handle multiple requests.
• Excellent written and verbal communication with candidates and stakeholders.
• Comfort with Google Workspace and Notion.
• Process-driven, detail-oriented, and proactive in identifying bottlenecks.

Responsibilities

• Coordinate and schedule interviews across all stages of the process while ensuring a professional candidate experience.
• Assist with scheduling internal team meetings, candidate debriefs, and related tasks.
• Act as ATS administrator in Ashby; manage LinkedIn, and oversee Notion data and reports.
• Prepare a weekly recruiting progress update for executives.
• Collaborate with recruiters and hiring managers to keep interview processes moving smoothly.
• Respond to candidate questions and set clear expectations throughout the interview journey.
• Maintain accurate candidate data in the ATS and support recruiting events.

Skills

Coordination

Scheduling

Clear communication

Recruiting basics

Education

Bachelor's degree

Tools

Google Workspace

Notion

Ashby

LinkedIn Recruiter

Covey

Job description

Phantom is seeking a highly organized Recruiting Coordinator for a 6‑month contract to support our recruiting team across technical and non‑technical roles. You will own interview logistics, keep candidates informed, and help deliver a best‑in‑class candidate experience while partnering with recruiters and hiring managers.

The role requires strong scheduling, communication, and coordination skills, with a preference for candidates based in SF or NY, and the ability to work 40 hours per week in a