Remote Records Management Specialist — Digitalization & Compliance

Ardent Eagle Solutions; Seattle (WA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision Coverage

Matching 401(k) Plan

Continuing Education Assistance

Paid Time Off

Job summary

Ardent Eagle Solutions seeks a Records Management Specialist to support the EDA’s Records Management Program, including inventories, audits, digitization, and SOP development. You will work with senior managers and government staff across multiple offices in a primarily remote role.

Responsibilities include coordinating document requests, ensuring compliance with NARA standards, and assisting with training materials and program documentation.

Qualifications

• Experience with NARA retention policies or schedules.
• Experience with records inventories, file plans, disposition, indexing, digitization, or reconciliation.
• Familiarity with electronic records and digital repositories (SharePoint, shared drives, email systems).
• Ability to organize, track, review and reconcile large volumes of records accurately.
• Strong attention to detail and quality control.
• Ability to interpret policies and apply them consistently.
• Strong written and verbal communication skills.
• Federal contracting experience preferred.

Responsibilities

• Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
• Assist with analysis, development, and review of operating procedures.
• Support records management activities, plans, reports, and documentation.
• Participate in inventories, audits, and reconciliations.
• Identify records series, owners, formats, volumes, locations, restrictions, and schedules.
• Coordinate document requests per NARA guidance and projects.
• Support classification reviews as required.
• Respond to customer requests for records or management assistance.
• Digitize analog records to electronic formats per NARA standards.
• Prepare expired records for destruction or other disposition.
• Perform storage, indexing, and inventory of records.
• Conduct quality control of records and box contents.
• Assist with digital records activities involving email, SharePoint, and repositories.
• Develop SOPs, desk guides, checklists, and training materials.
• Coordinate schedules for deliverables and reviews.
• Assist with progress reporting and knowledge transfer.
• Collaborate with dispersed Government and contractor personnel.

Skills

NARA policies

Records inventories

Electronic records

Documentation indexing

Attention to detail

Communication skills

Collaboration

Fed contracting exp

Education

Bachelor's degree

Tools

SharePoint

Email systems

Job description

Ardent Eagle Solutions seeks a Records Management Specialist to support the EDA’s Records Management Program, including inventories, audits, digitization, and SOP development. You will work with senior managers and government staff across multiple offices in a primarily remote role.

Responsibilities include coordinating document requests, ensuring compliance with NARA standards, and assisting with training materials and program documentation.