Remote Records & Data Coordinator

InterDent Service Corporation; Pompano Beach (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Paid time off and holidays

Professional development and education

Job summary

InterDent Service Corporation is seeking a Records Management Assistant to organize and maintain electronic and physical records, ensuring accuracy and secure handling of confidential information.

The role supports remote work arrangements and involves data-entry, scanning, indexing, and archiving across departments to respond to authorized requests while maintaining HIPAA-compliant practices.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous experience in records management, document control, administrative support, data entry, or a related field.
• Excellent organizational skills and attention to detail.
• Strong data-entry and document-management abilities.
• Proficiency with Microsoft Word, Excel, Outlook, and electronic filing systems.
• Ability to manage multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information responsibly.
• Ability to work independently in a remote environment when applicable.
• Strong commitment to accuracy and data integrity.

Responsibilities

• Organize, maintain, and update electronic and physical records.
• Scan, upload, index, classify, and archive documents according to established procedures.
• Review records for accuracy, completeness, and proper filing.
• Retrieve documents and records in response to authorized requests.
• Maintain document indexes, tracking logs, and records inventories.
• Identify duplicate, incomplete, outdated, or incorrectly filed records and coordinate corrections.
• Assist with records retention, archiving, and document-disposal activities.
• Enter and update information in databases and document-management systems.
• Maintain confidentiality when handling patient, employee, financial, and company information.
• Assist departments with document retrieval, verification, and administrative requests.
• Prepare routine reports related to records and document-management activities.
• Communicate effectively with remote and onsite team members.
• Follow company policies regarding information security, records retention, and document management.

Skills

Record management

Data entry

Microsoft Word

Microsoft Excel

Remote work

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Electronic filing systems

Document-management software

Job description

InterDent Service Corporation is seeking a Records Management Assistant to organize and maintain electronic and physical records, ensuring accuracy and secure handling of confidential information.

The role supports remote work arrangements and involves data-entry, scanning, indexing, and archiving across departments to respond to authorized requests while maintaining HIPAA-compliant practices.