Remote Records Management Specialist

Ardent Eagle Solutions; Philadelphia (Philadelphia County); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision Coverage

Matching 401(k) Plan

Continuing Education Assistance

Paid Time Off

Job summary

Ardent Eagle Solutions seeks Records Management Specialists to support the U.S. Department of Commerce, Economic Development Administration, in strengthening and modernizing its Records Management Program.

You will assist with inventories, audits, digitization, classifications, and SOP development, collaborating with senior managers and government teams across locations; most work is remote with occasional on-site support.

Qualifications

• 4+ years of experience in records management or information governance.
• Experience with NARA retention policies or schedules.
• Experience with inventories, file plans, disposition, indexing, digitization.
• Familiar with electronic records and digital repositories like SharePoint or similar platforms.
• Strong written and verbal communication and the ability to collaborate with stakeholders.

Responsibilities

• Support Senior Records Managers in assessing, redesigning, and executing the Records Management Program.
• Assist with analysis, development, and review of operating procedures.
• Support records management activities, management plans, reports, and program documentation.
• Participate in records inventories, audits, and reconciliations.
• Identify and document records series, owners, formats, volumes, locations, restrictions, and schedules.
• Coordinate and track document requests following NARA guidance.
• Assist with classification reviews as required.
• Respond to customer requests for records and records management assistance.
• Digitize analog records into electronic formats per NARA standards.
• Assist in preparing expired records for destruction or other disposition.
• Perform records receipt, storage, indexing, and inventory activities.
• Quality control reviews of records and box contents.
• Inventory reconciliations and discrepancy resolution.
• Support digital/electronic records activities involving email, SharePoint, shared drives, and other repositories.
• Assist in developing SOPs, desk guides, checklists, training materials, and other resources.
• Coordinate schedules for deliverables, reviews, and briefings.
• Assist with progress reporting and knowledge transfer.
• Collaborate with dispersed Government and contractor personnel to maintain consistent practices across EDA.

Skills

NARA policies

Records inventories

Electronic records management

Documentation & indexing

Attention to detail

Communication skills

Collaboration across teams

Federal contracting experience

Education

Bachelors degree

Tools

SharePoint

Shared drives

Email systems

Document control systems

Job description

Ardent Eagle Solutions seeks Records Management Specialists to support the U.S. Department of Commerce, Economic Development Administration, in strengthening and modernizing its Records Management Program.

You will assist with inventories, audits, digitization, classifications, and SOP development, collaborating with senior managers and government teams across locations; most work is remote with occasional on-site support.