Remote Records Management Specialist

Ardent Eagle Solutions; Austin (TX); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision Coverage

Matching 401(k) Plan

Continuing Education Assistance

Paid Time Off

Job summary

Ardent Eagle Solutions is seeking a Records Management Specialist to support the EDA's Records Management Program, including inventories, audits, digitization, document control, and SOP development. The role is primarily remote with potential onsite support as required.

The ideal candidate has 4+ years of related experience, familiarity with NARA retention policies, and a proven ability to collaborate with senior government stakeholders across multiple offices.

Qualifications

• Approximately 4+ years of related professional experience in records management or a closely related field.
• Experience with NARA retention policies, schedules, or records management requirements.
• Experience supporting inventories, file plans, disposition, document control, indexing, or digitization.
• Familiarity with electronic records and common digital repositories (shared drives, SharePoint, email systems).
• Ability to organize, track, review, and reconcile large volumes of records with attention to detail.
• Strong written and verbal communication skills and teamwork with government stakeholders.
• Prior federal records management or federal contracting experience is preferred.

Responsibilities

• Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
• Assist with analysis, development, and review of administrative operating procedures.
• Support records management activities, management plans, reports, and program documentation.
• Participate in records inventories, audits, and reconciliations.
• Identify and document records series, owners, formats, volumes, locations, and schedules.
• Coordinate and track document requests per NARA guidance.
• Support classification reviews, as required.
• Respond to customer requests for records, documents, or assistance.
• Digitize analog records into electronic formats per NARA standards.
• Prepare expired records for destruction or other disposition.
• Perform records receipt, storage, indexing, and inventory activities.
• Conduct quality control reviews of records and box contents.
• Support digital records activities involving email, SharePoint, and other repositories.
• Assist in developing SOPs, desk guides, checklists, and training materials.
• Coordinate schedules for deliverables, reviews, and trainings.
• Assist with progress reporting, transition activities, and knowledge transfer.
• Collaborate with dispersed Government and contractor personnel to ensure consistency.

Skills

Records management

Documentation

Audits

Education

Bachelor's degree in related field

Tools

SharePoint

Electronic records systems

Job description

Ardent Eagle Solutions is seeking a Records Management Specialist to support the EDA's Records Management Program, including inventories, audits, digitization, document control, and SOP development. The role is primarily remote with potential onsite support as required.

The ideal candidate has 4+ years of related experience, familiarity with NARA retention policies, and a proven ability to collaborate with senior government stakeholders across multiple offices.