Remote Proposals & Contracts Lead - Early Phase

Parexel; Pierre (SD); Remote; USD 75,000 - 80,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Tuition Reimbursement

Vacation/Holiday/Sick Time

Flexible Spending & Health Savings

Work/Life Balance

401(k) with Company match

Pet Insurance

Job summary

Parexel is seeking a Proposals & Contracts Specialist (Remote, US) with Early Phase clinical experience. Lead RFPs, coordinate SMEs, develop budgets, and support contract preparation and negotiation across functions.

Join a global team delivering commercial, scientifically sound client materials. Requires 2–4 years CRO experience and strong English communication; flexibility for extended hours when deadlines arise.

Qualifications

• Bachelor's degree or equivalent in life sciences, business, languages, or related field.
• 2–4 years of experience in project support, finance, contracting, or proposals in a CRO or life sciences setting.
• Experience with proposals and/or contracts in a CRO or life sciences environment.
• Broad familiarity with proposal and contract management principles, pricing structures and data systems.
• Strong understanding of global clinical study operations and regional variations.
• Knowledge of client contract processes, account management, reporting, cash flow, and revenue recognition.
• Proficiency with Windows, Word, Excel, Outlook, and databases.
• Fluent written and spoken English and ability to negotiate with clients.
• Ability to work from home and manage irregular hours when deadlines demand.

Responsibilities

• Own end-to-end RFP process from receipt to final delivery.
• Coordinate SMEs and cross-functional inputs for strategic, operational, and budget plans.
• Prepare and revise proposals and budgets in response to RFPs and revisions.
• Identify barriers and mitigate risks to meet client deadlines.
• Obtain third-party quotations and align proposals with RFPs and client specs.
• Coordinate contract activities with Operations, PM, Legal, BD, Finance, and others.
• Develop contracting standards, strategies, delivery plans, budgets, and terms; discuss with clients.
• Create, negotiate, and finalize contracts per SOPs with relevant stakeholders.
• Amend project budgets using internal tools with clear rationale.
• Lead internal and client meetings; negotiate costs and terms toward client signatures.
• Prepare contract documents from Parexel templates requiring input from Finance, Tax, Legal, etc.
• Maintain complete documentation and map client bid grids; support tool/process improvements.

Skills

Analytical skills

Communication

Independent worker

Fluent English

Time management

Negotiation

Education

Bachelor's degree in Life Science, Business, Languages

Tools

Salesforce

Databases

Microsoft Office

Job description

Parexel is seeking a Proposals & Contracts Specialist (Remote, US) with Early Phase clinical experience. Lead RFPs, coordinate SMEs, develop budgets, and support contract preparation and negotiation across functions.

Join a global team delivering commercial, scientifically sound client materials. Requires 2–4 years CRO experience and strong English communication; flexibility for extended hours when deadlines arise.