Remote Proposals & Contracts Specialist - Early Phase

Parexel; Providence (RI); Remote; USD 75,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

Tuition Reimbursement

Vacation/Holiday/Sick Time

Flexible Spending & Health Savings

Work/Life Balance

401(k) with Company match

Pet Insurance

Job summary

Parexel is seeking a Proposals & Contracts Specialist with Early Phase clinical experience to join our team in a remote capacity across the United States. You will manage RFPs, budgets, and contracts, coordinating with Operations, Legal, Finance, and Business Development to deliver accurate, competitive client materials.

The role offers exposure to global study operations, pricing strategy, and process improvements.

Qualifications

• Bachelor’s degree in Life Science, Business, Languages, or an equivalent combination.
• 2–4 years of experience in project support, finance, contracting, or proposals within a CRO or life sciences environment.
• Strong experience in proposals and/or contracts in a CRO or life sciences environment; finance experience may count.
• Broad knowledge of proposal and contract management principles, pricing structures, and data systems like Salesforce.
• Fluency in written and spoken English; ability to negotiate with clients.

Responsibilities

• Own end-to-end RFP process from receipt to delivery.
• Coordinate subject matter experts and cross-functional inputs for proposals and budgets.
• Prepare and revise proposals and budgets in response to RFPs and client revisions.
• Identify barriers and risks to meet client deadlines and mitigate them.
• Obtain third-party quotations and ensure alignment with client specs and internal assumptions.
• Manage contract activities with Operations, Legal, Finance, and Business Development.
• Develop contracting standards, strategies, delivery plans, budgets, terms, and language with clients.
• Create, negotiate, and finalize contracts per SOPs and templates.
• Amend project budgets with input from teams and justify changes.
• Lead internal and client meetings, negotiate costs with minimal support.
• Prepare contract documents and coordinate input from Finance, Tax, Legal.
• Maintain documentation and map client bid grids for KPI tracking.

Skills

Analytical thinking

Attention to detail

Communication skills

Negotiation

Team collaboration

Time management

Education

Bachelor's degree in Life Science, Business, Languages

Tools

Salesforce

Job description

Parexel is seeking a Proposals & Contracts Specialist with Early Phase clinical experience to join our team in a remote capacity across the United States. You will manage RFPs, budgets, and contracts, coordinating with Operations, Legal, Finance, and Business Development to deliver accurate, competitive client materials.

The role offers exposure to global study operations, pricing strategy, and process improvements.