Remote Proposals & Contracts Lead (Early Phase)

Parexel; Bismarck (ND); Remote; USD 75,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

Tuition Reimbursement

Vacation/Holiday/Sick Time

Flexible Spending Accounts

Work/Life Balance

401(k) with Company match

Pet Insurance

Job summary

Parexel is seeking a Proposals & Contracts Specialist with Early Phase Clinical experience to join our team remotely in the United States. You will lead proposal and contract activities, manage RFP responses, budgets, and cross-functional inputs to create compelling client materials.

You will collaborate with Operations, Project Management, Legal, Business Development, and Finance to ensure accurate, compliant proposals and timely client signatures.

Qualifications

• Bachelor's degree in Life Science, Business, Languages, or equivalent combination of education and experience.
• 2–4 years of experience in project support, finance, contracting, or proposals within a CRO or life sciences environment.
• Strong experience in proposals and/or contracts in a CRO or life sciences environment; finance experience may be suitable with proposal/contracting experience.
• Broad experience with proposal and contract management principles, pricing structures, pricing tools, and data systems such as Salesforce.
• Strong understanding of the operational aspects of clinical study conduct across different regions.
• Knowledge of client contract processes, account management, reporting, cash flow, and revenue recognition.
• Proficiency with Windows, Word, Excel, Outlook, and databases.
• Fluency in written and spoken English; ability to communicate and negotiate with clients.
• Ability to work from home and to work irregular or extended hours to meet deadlines.

Responsibilities

• Own the end-to-end RFP process from receipt to final delivery.
• Coordinate subject matter experts and cross-functional inputs for proposals and budgets.
• Prepare and revise proposals and budgets in response to RFPs and revisions.
• Identify barriers and risks and implement mitigation strategies to meet deadlines.
• Obtain third-party quotations and ensure alignment with RFP and client specs.
• Manage contract activities by coordinating with Operations, Project Management, Legal, BD, Finance, and others.
• Develop contracting standards, strategies, delivery plans, and negotiate terms with clients.
• Create, negotiate, and finalize contracts per SOPs and translate into final documents.
• Amend project budgets using internal tools with clear rationale for changes.
• Lead internal and client meetings to negotiate costs and dates.
• Prepare contract documents from Parexel templates and engage stakeholders for input.
• Maintain documentation and map client bid grids; support process improvements.

Skills

Analytical thinking

Organizational skills

Problem solving

Attention to detail

Written communication

Verbal communication

Interpersonal skills

Leadership

Mentoring

Teamwork

Education

Bachelor's degree

Tools

Salesforce

MS Office

Job description

Parexel is seeking a Proposals & Contracts Specialist with Early Phase Clinical experience to join our team remotely in the United States. You will lead proposal and contract activities, manage RFP responses, budgets, and cross-functional inputs to create compelling client materials.

You will collaborate with Operations, Project Management, Legal, Business Development, and Finance to ensure accurate, compliant proposals and timely client signatures.