Remote Proposals & Contracts Lead – Early Phase

Parexel; Trenton (NJ); Remote; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Tuition Reimbursement

Paid Time Off

FSA/HSA

401(k) match

Job summary

Parexel is seeking a Proposal and Contract Manager with Early Phase Clinical experience to join our team remotely in the United States. Lead RFP responses, budgets, and contract preparation while coordinating with Operations, Legal, Finance, and Business Development to ensure accurate, competitive client materials.

You will collaborate with global teams, develop contracting standards, and strive for timely client signatures, supporting continuous process improvements and pricing strategies.

Qualifications

• Bachelor's degree in Life Science, Business, Languages, or an equivalent combination of education and experience.
• 4-6 years of experience in project support, finance, contracting, or proposals within a contract research organization or similar life sciences environment.
• Strong experience in proposals and/or contracts in a contract research organization or other life sciences environment.
• Broad experience with proposal and contract management principles, contractual terms, pricing structures, pricing tools, and data systems such as Salesforce.
• Strong understanding of the operational aspects of clinical study conduct across different regions of the world.
• Knowledge of client contract processes, account management, reporting, cash flow, and revenue recognition.
• Comprehensive knowledge of Windows, Word, Excel, Outlook, and databases.
• Fluency in written and spoken English, including the ability to communicate and negotiate effectively with clients.

Responsibilities

• Own the end-to-end Request for Proposal process, from receipt and analysis of RFP documentation through final delivery.
• Analyze study protocols or synopses, assign and engage the appropriate subject matter experts, and coordinate strategic, operational, proposal, and budget inputs.
• Prepare and revise proposals and budgets in response to RFPs and client revisions, incorporating subject matter expert feedback and following the Decisions Right policy.
• Identify barriers and risks that could affect RFP completion and implement effective mitigation strategies to meet client deadlines.
• Obtain third-party quotations as needed and ensure proposals and budgets align with the RFP, client specifications, communications, and internal assumptions.
• Manage contract activities for assigned accounts by coordinating Operations, Project Management, Legal, Business Development, Finance, and other stakeholders.
• Develop account-specific contracting standards, contract strategies, delivery plans, budgets, payment terms, and contract language, and discuss or negotiate these with clients as appropriate.
• Create, negotiate, and finalize contracts in accordance with departmental standard operating procedures, guidance, and work instructions.
• Amend project and client budgets using internal tools and reports, ensuring complete input from project and functional teams and clear rationale for cost changes.
• Lead relevant internal and client meetings, negotiate costs and terms with minimal support, and work toward targeted client signature dates.
• Prepare contract documents from Parexel templates and manage contractual matters requiring Finance, Tax, Legal, or other stakeholder input.
• Maintain complete, accurate documentation and current system data for metrics and key performance indicators; independently map client bid grids and support process and tool improvement initiatives.

Skills

Analytical skills

Organizational skills

Problem-solving

Prioritization

Communication skills

Meeting leadership

Education

Bachelor's degree in Life Science, Business, Languages, or equivalent

Tools

Salesforce

Windows

Excel

Word

Outlook

Databases

Job description

Parexel is seeking a Proposal and Contract Manager with Early Phase Clinical experience to join our team remotely in the United States. Lead RFP responses, budgets, and contract preparation while coordinating with Operations, Legal, Finance, and Business Development to ensure accurate, competitive client materials.

You will collaborate with global teams, develop contracting standards, and strive for timely client signatures, supporting continuous process improvements and pricing strategies.