Remote Proposal Operations Specialist

ASRC Federal Holding Company; Reston (VA); Remote; USD 87,000 - 104,000; Full time

Job summary

ASRC Federal is seeking a Proposal Coordinator to join our growing Proposal Operations Center. This remote role travels primarily within the Washington, DC area and occasionally across the United States.

The candidate will support development and production of proposals, manage multiple projects, maintain SharePoint sites, and provide desktop publishing support across all milestones. Strong organizational and collaboration skills are essential.

Qualifications

• 5+ years of experience as a Proposal Coordinator for Federal Government proposals.
• 5+ years of SharePoint experience.
• 5+ years Desktop Publishing experience with Microsoft and Adobe products
• Ability to travel and work onsite with bid teams during proposal development.

Responsibilities

• Manage multiple concurrent proposal projects and maintain real-time status updates.
• Maintain configuration control and perform SharePoint administrative tasks for proposal sites.
• Prepare proposal templates aligned with RFP requirements and the Compliance Matrix provided by the Proposal Manager.
• Provide desktop publishing support for all proposal milestones (color team reviews, final production and delivery).
• Create and maintain the proposal wall (virtual and hard copy when required).
• Manage proposal logistics including scheduling proposal rooms and ensuring proper setup for the proposal team.
• Maintain proposal library by preparing files and archiving to the library.
• Prepare Production Plans and detailed notes outlining submission requirements, file formats, naming conventions, and size limitations.
• Work with Graphic Artist to track graphic submission/edits and proof changes as needed.
• Work collaboratively with Proposal Managers, Capture Managers, Proposal Writers, and Graphic Artists.
• Serve as the proposal support lead on low-complexity proposals, taking on additional leadership responsibilities.

Skills

Proposal coordination

SharePoint

Desktop publishing

Government proposals

Project coordination

Communication

Tools

SharePoint Administration

Adobe InDesign

MS Office

Job description

ASRC Federal is seeking a Proposal Coordinator to join our growing Proposal Operations Center. This remote role travels primarily within the Washington, DC area and occasionally across the United States.

The candidate will support development and production of proposals, manage multiple projects, maintain SharePoint sites, and provide desktop publishing support across all milestones. Strong organizational and collaboration skills are essential.