Remote Project Coordinator - Software Delivery

Octave; Madison (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Octave is a provider of mission-critical software that supports organizations across asset lifecycle stages—Design, Build, Operate and Protect. This role focuses on coordinating project activities in a PMO-led delivery portfolio, handling administrative tasks and non-customer-facing duties under the Project Manager's direction.

The Project Coordinator will schedule meetings, prepare reports and decks, manage documentation, and assist with subcontractor and contract administration.

Qualifications

• Strong organizational, multi-tasking and time-management skills.
• Strong written and verbal communication skills.
• Technical proficiency with Microsoft Office (Word, Excel, PowerPoint) and Microsoft Project.
• 1–2 years project coordination or equivalent experience.
• College Diploma; Bachelor’s Degree preferred.
• Salesforce experience is an asset.

Responsibilities

• Schedule meetings and coordinate activities.
• Prepare status reports and presentations (kickoff, ERB).
• Assist with resource scheduling and system entry.
• Track actions and maintain documentation.
• Maintain project repository and onboarding/closeout activities.
• Support contract administration and change orders.
• Assist subcontractor management and invoice review.
• Track product delivery and escalate issues as needed.

Skills

Organizational skills

Multi-tasking

Time-management

Communication skills

MS Office

Microsoft Project

Documentation

Education

College Diploma

Bachelor’s Degree Preferred

Salesforce experience (asset)

Tools

Salesforce

Job description

Octave is a provider of mission-critical software that supports organizations across asset lifecycle stages—Design, Build, Operate and Protect. This role focuses on coordinating project activities in a PMO-led delivery portfolio, handling administrative tasks and non-customer-facing duties under the Project Manager's direction.

The Project Coordinator will schedule meetings, prepare reports and decks, manage documentation, and assist with subcontractor and contract administration.