Dynamic Project Coordinator: Delivery, Reporting & Coordination

CyOne, Inc.; Aberdeen, Northern (MD, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

CyOne, Inc. seeks a Project Coordinator to support project operations, scheduling, documentation, and meetings across Firm-Fixed-Price contracts. The role requires coordinating with subcontractors, tracking milestones, and assisting with reporting and procurement.

The candidate will manage documentation, action items, travel logistics, and communications among management, staff, customers, and partners to ensure on-time, within-scope project delivery.

Qualifications

• Associate's degree in Business Administration, Project Management, Communications, or related field.
• 3+ years of administrative, project coordination, or office management experience.
• Proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience preparing reports, presentations, and meeting documentation.
• Strong attention to detail and follow-through.
• Ability to work independently and collaboratively across teams.

Responsibilities

• Monitor project status and provide administrative support to project managers and executives.
• Prepare capture action items, and distribute meeting minutes.
• Identify tasks outside the awarded scope and coordinate ROMs with program management.
• Maintain project documentation, licenses, records, and correspondence.
• Coordinate schedules, meetings, conference calls, and project reviews.
• Track project schedules, milestones, deliverables, and action items.
• Support proposal development activities and contract administration tasks.
• Assist with travel coordination and logistics for employees and customers.
• Maintain filing systems, project repositories, and corporate records.
• Coordinate communications between management, staff, customers, subcontractors, and partners.
• Assist with procurement requests, office operations, and supply management.
• Support monthly status reporting and other management reporting requirements.

Skills

Organizational skills

Time management

Communication

Education

Associate's degree

Bachelor's degree (preferred)

Tools

Microsoft Office 365

SharePoint

Teams

Job description

CyOne, Inc. seeks a Project Coordinator to support project operations, scheduling, documentation, and meetings across Firm-Fixed-Price contracts. The role requires coordinating with subcontractors, tracking milestones, and assisting with reporting and procurement.

The candidate will manage documentation, action items, travel logistics, and communications among management, staff, customers, and partners to ensure on-time, within-scope project delivery.