Remote Project Coordinator — Executive Support & Budgets

Ipas; Oregon; Hybrid; USD 65,000 - 85,000; Full time

Job summary

Ipas seeks a Project Coordinator to support the Senior Leadership Team, including the CEO, CFO, and COO. The role blends administrative tasks with project support, requiring flexibility, confidentiality, and strong systems knowledge.

Based in the US with remote options, the position supports meetings, travel, budget tasks, and board coordination, while prioritizing responsiveness to urgent needs across time zones.

Qualifications

• Bachelor's degree in related field.
• 5-7 years of relevant work experience in planning, administration support and logistics.
• 2-3 years of project support experience including support for budgeting, expense management and financial procedures.
• Ability to process multiple priorities from multiple senior leaders timely and effectively.
• Strong technical expertise in Zoom, Microsoft Teams, PowerPoint, Outlook, and calendar management.
• Strong working knowledge of Microsoft Office Suite, particularly Excel.
• Demonstrated analytical and problem-solving skills.
• Excellent verbal and written communication skills in English.
• Attention to detail, quality, and ability to follow-up and follow-through.
• Commitment to reproductive justice.
• Ability to travel up to 10%.

Responsibilities

• Provides broad administrative support, including scheduling and travel planning for the US SLT.
• Coordinates meetings, invites, agendas, room setup, tech needs, and interpretation.
• Supports budget development, monitoring, and expense processing for the Office of the President.
• Supports administrative and financial tasks for the US SLT team.
• Coordinates domestic and international travel for senior staff and Board meetings.
• Coordinate state registration and annual applications with CFO and CEO.
• Maintains the US SLT SharePoint site and electronic document storage.
• Summarizes and researches information for SLT review.
• Creates reports, budgets, and contract materials for SLT.
• Coordinates high level projects and handles confidential inquiries.

Skills

Project coordination

Calendar management

Budgeting & expense management

Communication

Multitasking

English fluency

Education

Bachelor's degree

Tools

Zoom

Microsoft Teams

PowerPoint

Outlook

Excel

SharePoint (Luna)

Job description

Ipas seeks a Project Coordinator to support the Senior Leadership Team, including the CEO, CFO, and COO. The role blends administrative tasks with project support, requiring flexibility, confidentiality, and strong systems knowledge.

Based in the US with remote options, the position supports meetings, travel, budget tasks, and board coordination, while prioritizing responsiveness to urgent needs across time zones.