Remote Project Coordinator: Cross-Team Delivery

Soft source inc; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Soft source inc seeks a Project Coordinator to support planning, execution, and delivery of projects across multiple teams in a remote-first setting. The role requires strong organizational skills, proactive communication, and the ability to manage schedules, milestones, and documentation.

Based in the United States, you will coordinate meetings, track progress, and escalate issues as needed to ensure projects stay on schedule and within scope.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Operations, Communications, or a related field is required or equivalent experience.
• 1-3 years of experience in project coordination, operations, administration, or related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Ability to coordinate multiple projects and deadlines simultaneously.
• Strong problem-solving and follow-up skills.
• Ability to work independently in a remote environment.

Responsibilities

• Coordinate day-to-day project activities from initiation through completion.
• Maintain project plans, timelines, milestones, action items, and deliverables.
• Schedule and coordinate meetings with internal teams, clients, vendors, and stakeholders.
• Prepare meeting agendas, take meeting notes, and distribute action items and follow-ups.
• Track project progress, deadlines, dependencies, risks, and outstanding issues.
• Maintain accurate project documentation, reports, status updates, and records.
• Communicate project updates, changes, risks, and priorities to stakeholders.
• Coordinate resources and support teams in meeting project deadlines.
• Escalate issues to Project Managers when appropriate.
• Assist with project budgets, invoices, purchase orders, and expense tracking.

Education

Bachelor's degree in Business Administration, Project Management, Operations, Communications, or a related field

Tools

Jira

Asana

Smartsheet

Monday.com

Confluence

Microsoft Project

Job description

Soft source inc seeks a Project Coordinator to support planning, execution, and delivery of projects across multiple teams in a remote-first setting. The role requires strong organizational skills, proactive communication, and the ability to manage schedules, milestones, and documentation.

Based in the United States, you will coordinate meetings, track progress, and escalate issues as needed to ensure projects stay on schedule and within scope.