Remote Project & Bid Coordinator for Multi-Site Construction

Sevan Multi-Site Solutions, Inc.; United States; Remote; USD 37,000 - 47,000; Full time

Job summary

Sevan Multi-Site Solutions, Inc. is seeking a Project Coordinator to support national multi-site construction projects.

You will provide administrative support to the Bid and Pipeline Manager and assist the estimating team with subcontractor engagement, tracking opportunities from pursuit through award. The role emphasizes maintaining bid calendars, coordinating with Estimating, Operations, and Business Development, and ensuring accurate records across systems.

Qualifications

• 2-4 construction or estimating experience and/or related training.
• Experience with multi-site projects is preferred; construction administration, bid coordination, or pipeline tracking is beneficial.
• Knowledge of data analysis and tracking within Microsoft Excel and email and calendar management within Microsoft Outlook is required.
• Experience with Smartsheet and Procore is highly preferred.
• Familiarity with BuildingConnected or similar bid management platforms and CRM or pipeline tracking systems is preferred.
• Ability to use Microsoft Teams or similar tools for remote meetings, document sharing, and team coordination is required.

Responsibilities

• Manage and maintain accurate opportunity, bid, and pipeline information across company systems, ensuring project details, pursuit stages, deadlines, ownership, and schedules remain current.
• Coordinate bid calendars, deadlines, reviews, and follow-up activities across Estimating, Operations, and Business Development teams; identify missing information and outstanding actions.
• Organize and maintain bid files and management platform records, including drawings, specs, addenda, RFIs, proposals, and correspondence.
• Coordinate subcontractor and supplier outreach by maintaining bidder lists and distributing bid invitations and addenda.
• Track bid questions and clarification requests, coordinating responses with internal teams and distributing approved information to bidders.
• Support preparation and submission of bids by coordinating required documents, forms, approvals, checklists, and client portal requirements.
• Prepare and distribute pipeline, bid status, and pursuit reports; document meeting outcomes and action items.
• Track bid outcomes, award status, and win/loss feedback; maintain historical pursuit records and coordinate transition of awarded opportunities to the project execution team.
• Serve as a key administrative resource for the bidding and pipeline process, helping ensure opportunities move efficiently from initial pursuit through award while maintaining accurate records and clear communication across teams.

Skills

Data analysis

Excel

Outlook

Teams

Tools

Smartsheet

Procore

BuildingConnected

CRM

Microsoft Teams

Microsoft Outlook

Job description

Sevan Multi-Site Solutions, Inc. is seeking a Project Coordinator to support national multi-site construction projects.

You will provide administrative support to the Bid and Pipeline Manager and assist the estimating team with subcontractor engagement, tracking opportunities from pursuit through award. The role emphasizes maintaining bid calendars, coordinating with Estimating, Operations, and Business Development, and ensuring accurate records across systems.