Remote Project Administrator for VDC Construction

Ctsbim; United States; Hybrid; USD 30,000 - 50,000; Full time

Benefits offered by this job

Remote-First

Hybrid Work

Performance Bonuses

Paid time off

Mentorship Program

Career Development

Entrepreneurship Training

Job summary

CTS is seeking a Project Administrator to support Project Managers, APMs, and Specialists in a dynamic, remote-friendly environment. You will help monitor project data, finances, and communications across multiple platforms, ensuring stakeholders stay informed about key information.

The role emphasizes collaboration, attention to detail, and timely delivery of invoices, reports, and project updates. Join CTS to grow technically and professionally in a supportive team.

Qualifications

• 1–2 years of administrative work experience in construction/design industry.
• Proficient in Microsoft Office and Google Suite.
• Associates or Bachelor's in Administrative or Project Management fields preferred.
• Active enrollment in Administrative/PM program preferred.

Responsibilities

• Prepare monthly invoices for each project and coordinate with the Project Manager for accuracy.
• Send bi-monthly aging reports to clients to track invoices and payments.
• Maintain records of project contracts and change orders; alert PM to budget shortfalls.
• Assist PMs with project data and ensure accurate tracking across ClickUp and Drive.
• Develop transmittal memos and schedule project meetings as requested.
• Ensure project documents are stored correctly for easy access.
• Conduct Monthly Project Audits to evaluate financial health of projects.
• Prepare and send weekly project updates to clients.
• Provide weekly budget updates to Project Managers.
• Set up bids in ClickUp and prepare proposals.
• Set up active projects in ClickUp.

Skills

Administrative experience

Microsoft Office

Google Suite

Communication & teamwork

Detail-oriented

Education

Associate or Bachelor's Degree in Admin/PM

Active enrollment in Admin/PM program (preferred)

Tools

ClickUp

Google Drive

Job description

CTS is seeking a Project Administrator to support Project Managers, APMs, and Specialists in a dynamic, remote-friendly environment. You will help monitor project data, finances, and communications across multiple platforms, ensuring stakeholders stay informed about key information.

The role emphasizes collaboration, attention to detail, and timely delivery of invoices, reports, and project updates. Join CTS to grow technically and professionally in a supportive team.