Project Administrator

Ctsbim; United States; Hybrid; USD 30,000 - 50,000; Full time

Benefits offered by this job

Remote-First

Hybrid Work

Performance Bonuses

Paid time off

Mentorship Program

Career Development

Entrepreneurship Training

Job summary

CTS is seeking a Project Administrator to support Project Managers, APMs, and Specialists in a dynamic, remote-friendly environment. You will help monitor project data, finances, and communications across multiple platforms, ensuring stakeholders stay informed about key information.

The role emphasizes collaboration, attention to detail, and timely delivery of invoices, reports, and project updates. Join CTS to grow technically and professionally in a supportive team.

Qualifications

• 1–2 years of administrative work experience in construction/design industry.
• Proficient in Microsoft Office and Google Suite.
• Associates or Bachelor's in Administrative or Project Management fields preferred.
• Active enrollment in Administrative/PM program preferred.

Responsibilities

• Prepare monthly invoices for each project and coordinate with the Project Manager for accuracy.
• Send bi-monthly aging reports to clients to track invoices and payments.
• Maintain records of project contracts and change orders; alert PM to budget shortfalls.
• Assist PMs with project data and ensure accurate tracking across ClickUp and Drive.
• Develop transmittal memos and schedule project meetings as requested.
• Ensure project documents are stored correctly for easy access.
• Conduct Monthly Project Audits to evaluate financial health of projects.
• Prepare and send weekly project updates to clients.
• Provide weekly budget updates to Project Managers.
• Set up bids in ClickUp and prepare proposals.
• Set up active projects in ClickUp.

Skills

Administrative experience

Microsoft Office

Google Suite

Communication & teamwork

Detail-oriented

Education

Associate or Bachelor's Degree in Admin/PM

Active enrollment in Admin/PM program (preferred)

Tools

ClickUp

Google Drive

Job description

CTS is a leader in Virtual Design and Construction (VDC) solutions, providing innovative project execution in the construction industry. Our team collaborates with clients on large-scale aviation, transportation, civil, commercial, and mission critical projects, leveraging cutting-edge technology to improve workflows and optimize project outcomes. At CTS, we foster a culture of growth, problem-solving, and technical excellence—where every team member has the opportunity to make a real impact.

Why Join CTS?

CTS is growing rapidly, and we are looking for talented individuals who are passionate about the intersection of technology and construction. We offer a dynamic work environment where innovation is encouraged, and professional development is a priority. As part of our team, you will work alongside industry experts, gain hands‑on experience with leading VDC tools, and contribute to projects that shape the built environment.

Position: Project Administrator
Location & Time Zone: Remote, Hybrid
Position Type: Full-Time
Pay: Hourly
Specialization: Administration
Reporting To: VDC Operations Manager

General Job Description

The Project Administrator’s (PA) primary responsibility is to assist Project Managers, APMs, and Specialists to ensure that all stakeholders work cohesively and remain informed about key project information. This can include monitoring project finances, project data collection, external client, and internal project team communication.

Key Responsibilities

• Prepare monthly invoices for each project and work with the Project Manager to ensure accuracy. Send the invoice to the client in a timely and professional manner.
• Send bimonthly aging reports to clients to follow up on invoices and payment issues.
• Prepare and maintain records of the project contract and any change orders received, communicating with the Project Manager if a budget shortfall is anticipated.
• Assist PMs with project data as requested and update as needed to ensure accurate project tracking on all platforms, including ClickUp and Google Drive.
• Development of transmittal memos, sending formal deliverables when requested, and scheduling project meetings when requested.
• Ensuring project documentation is saved and recorded in the correct spaces to allow necessary access as needed
• Perform Monthly Project Audits to evaluate the financial health of a project.
• Prepare & send weekly project updates to clients
• Provide weekly budget updates to Project Managers
• Setup bids in Clickup & prepare proposals
• Setup active projects in ClickUp

Required Skills & Qualifications

• Required: 1-2 Years of Administrative work experience in a qualified Construction and/or Design industry position.
• Required: Skilled in Microsoft Office / Google Suite (Excel / Sheets, Word / Docs, Powerpoint)
• Preferred: Associates or Bachelors Degree in Administrative or Project Management related program
• Preferred: Active enrollment in Administrative, Business, or Project Management related program

What We Offer

• Remote-First & Hybrid positions
• Competitive salary + performance-based bonuses
• Paid time off, paid holidays, & floating holidays
• Real mentorship and fellowship
• Employee recognition programs
• Career development and growth opportunities
• Entrepreneurship training (learn how to build a business!)

Join Our Team!

If you’re a driven and detail-oriented administrative professional looking to take your career to the next level, we’d love to hear from you.

Are you passionate about Mechanical construction? Maybe your background is in mechanical construction and you deeply believe there's a better way to build through technology implementation. If so you've come to the right place! Bring your Mechanical skills to life with CTS! Collaborate on exciting projects, innovate with cutting-edge tech, and grow your career in a supportive, remote-friendly environment. Ready to build what’s next?