Remote Project Admin Intern: Grow & Impact

Arup; San Francisco (CA); Hybrid; USD 34,000 - 65,000; Full time

Benefits offered by this job

Profit Share

Flexible working

Job summary

Arup is a global consultancy guiding, planning and designing the future of the built environment. The Project Administration Intern role supports project teams in London and SF-like contexts by handling document control, RFIs, submittals, and reporting tasks.

You will assist with meetings, data analysis, and CRM data entry, contributing to high-quality project documentation. Enrolled students in business administration or project management programs, with strong MS Office skills and a proactive

Qualifications

• High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred.
• Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level)
• Excellent verbal and written communication skills
• Ability to perform in a team-oriented environment
• Energetic and eager to tackle new projects and ideas
• Good attention to detail and organizational skills
• The ability to handle confidential assignments with tact and diplomacy
• The ability to work in a deadline-driven environment
• Proactive, self-motivated with excellent interpersonal skills
• Ability to work independently or as a team member while maintaining focus and productivity
• Excellent time management skills and discipline to work remotely

Responsibilities

• Learning and complying with our defined document control systems and procedures
• Processing project RFIs and Submittals
• Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
• Assisting with bid support tasks
• Client Relationship Manager (CRM) data entry
• Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items
• Conducting research, collecting, and analysing data to prepare reports and documents
• Performs other duties as required

Skills

MS Office

Communication skills

Teamwork

Time management

Remote work

Detail oriented

Education

High school diploma

Pursuing degree in business or project management

Tools

MS Office Suite

Job description

Arup is a global consultancy guiding, planning and designing the future of the built environment. The Project Administration Intern role supports project teams in London and SF-like contexts by handling document control, RFIs, submittals, and reporting tasks.

You will assist with meetings, data analysis, and CRM data entry, contributing to high-quality project documentation. Enrolled students in business administration or project management programs, with strong MS Office skills and a proactive