Project Administration Intern (Summer 2027)

Arup; Los Angeles (CA); On-site; USD 30,000 - 61,000; Full time

Benefits offered by this job

Profit sharing

Flexible working

Job summary

Arup is seeking a Project Administration Intern to support project document control, RFIs/Submittals, and reporting. You will assist with meeting notes, data collection, and coordination across teams while developing your business administration and project management skills.

You will gain exposure to client interactions, branding standards, and ERP/CRM tools, with a focus on accuracy, collaboration, and timely delivery in a dynamic environment.

Qualifications

• High school diploma or equivalent required.
• Pursuing a related degree preferred.

Responsibilities

• Learn and follow project document control systems and procedures.
• Process RFIs and Submittals for projects.
• Assist with reports, specifications, and presentations to ensure branding and quality.
• Support bid activities and CRM data entry.
• Attend project meetings and prepare notes and action items.
• Research and analyze data to prepare reports and documents.
• Perform additional duties as required.

Skills

MS Office

Communication

Teamwork

Proactivity

Attention to detail

Discretion

Time management

Remote work readiness

Education

High school diploma

Enrolled in university/college program

Pursuing business administration/project management

Tools

CRM software

Job description

See it differently

You see the world through a unique lens and that’s exactly what we need. We embrace how you see things differently – it’s essential for creating a sustainable future.

Project Administration Intern

Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of graduates and students who help us see things differently and solve the most complex challenges facing our clients, climate and communities.

• The Opportunity
• Learning and complying with our defined document control systems and procedures
• Processing project RFIs and Submittals
• Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
• Assisting with bid support tasks
• Client Relationship Manager (CRM) data entry
• Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items
• Conducting research, collecting, and analysing data to prepare reports and documents
• Performs other duties as required

Is this role right for you?

• High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred.
• Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level)
• Excellent verbal and written communication skills
• Ability to perform in a team-oriented environment
• Energetic and eager to tackle new projects and ideas
• Good attention to detail and organizational skills
• The ability to handle confidential assignments with tact and diplomacy
• The ability to work in a deadline-driven environment
• Proactive, self-motivated with excellent interpersonal skills
• Ability to work independently or as a team member while maintaining focus and productivity
• Excellent time management skills and discipline to work remotely

Alongside your degree, we look for the following core attributes;

• Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role
• Changemakers: A passion for sustainable development and creating a better world is key.
• Innovative minds: We’re looking for critical thinkers who embrace new ideas and challenge the status quo.
• Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working.
• Adaptable adventurers: You’re ready to take on any challenge that comes your way.

What We Offer You

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling permanent members to share in the results of our collective efforts.

We take an approach to flexible working that supports the diversity and wellbeing of our members.

Los Angeles Hiring Range – Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles is $22.00 to $43.50 per hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles will differ.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact your recruiter to let us know if you need any assistance or reasonable adjustments throughout your interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

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