Remote Project Admin Assistant – Construction Support

Telecon-Design-USA; Portland (OR); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Healthcare plan

RRSP matching

Employee assistance program

Employee discounts

Job summary

Telecon is seeking a Project Administrative Assistant to support the Senior Manager of Construction projects. This fully remote role follows Pacific Time to support our US operations, and you will assist the Project Management team by scheduling meetings, tracking project dates, handling material requests, and providing general administrative support.

You will have the opportunity to onboard vendors and subcontractors, arrange internal and client meetings, and ensure communications and timelines

Qualifications

• 1–2 years of administrative experience, preferably in a fast-growing organization
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Experience coordinating meetings and handling vendor or subcontractor onboarding
• Attention to detail and strong written and verbal communication
• Experience in drafting, project costing and data entry is preferred
• Understanding of Construction and Telecommunications is advantageous

Responsibilities

• Schedule meetings with internal and external clients
• Track project dates and ensure alignment with company standards
• Handle material requests and support field and subcontractor needs
• Provide general administrative support to the Project Management team

Skills

Administrative experience

Microsoft Office Suite

Vendor onboarding

Meeting scheduling

Attention to detail

Communication skills

Customer service

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

Telecon is seeking a Project Administrative Assistant to support the Senior Manager of Construction projects. This fully remote role follows Pacific Time to support our US operations, and you will assist the Project Management team by scheduling meetings, tracking project dates, handling material requests, and providing general administrative support.

You will have the opportunity to onboard vendors and subcontractors, arrange internal and client meetings, and ensure communications and timelines