Remote Processing Archivist - Digital Collections

Ring & DuChateau Consulting Engineers; Springfield (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development

Job summary

Ring & DuChateau Consulting Engineers is seeking a detail-oriented Processing Archivist to manage, organize, preserve, and provide access to historical records, documents, photographs, digital files, and other archival materials. You will organize, describe, and maintain inventories while ensuring compliance with archival standards and organizational policies.

This role requires collaboration with researchers, records management teams, and IT staff to support efficient information retrieval and

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Experience in archival processing, document management, or records administration preferred.
• Strong organizational skills and attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records.
• Familiarity with archival standards, metadata practices, and preservation principles.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Organizational skills

Attention to detail

Research skills

Analytical abilities

Written communication

Problem-solving

Education

Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or related field

Master's degree in Library and Information Science (MLIS) or archival studies

Tools

Microsoft Office

Electronic document management systems

Job description

Ring & DuChateau Consulting Engineers is seeking a detail-oriented Processing Archivist to manage, organize, preserve, and provide access to historical records, documents, photographs, digital files, and other archival materials. You will organize, describe, and maintain inventories while ensuring compliance with archival standards and organizational policies.

This role requires collaboration with researchers, records management teams, and IT staff to support efficient information retrieval and