Remote Processing Archivist: Preserve, Catalog & Digitize

Ring & DuChateau Consulting Engineers; Montana City (MT); On-site; USD 42,000 - 66,000; Full time

Job summary

Ring & DuChateau Consulting Engineers is seeking a detail-oriented Processing Archivist to manage historical records, photographs, and digital assets, ensuring accurate description, preservation, and access. The role emphasizes organization, confidentiality, and adherence to archival standards across physical and digital collections, with opportunities to improve workflows and digitization processes.

The candidate will have a relevant degree and experience in archival processing and metadata

Qualifications

• Bachelor's degree or higher in Library Science, Archival Studies, History, Information Management, or Records Management.
• Strong organizational skills and meticulous attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention, and preservation principles.
• Proficiency with Microsoft Office, databases, and electronic document management systems.
• Strong written communication, research, analytical, and problem-solving abilities.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogs, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Job description

Ring & DuChateau Consulting Engineers is seeking a detail-oriented Processing Archivist to manage historical records, photographs, and digital assets, ensuring accurate description, preservation, and access. The role emphasizes organization, confidentiality, and adherence to archival standards across physical and digital collections, with opportunities to improve workflows and digitization processes.

The candidate will have a relevant degree and experience in archival processing and metadata