Remote Processing Archivist — Preserve, Index & Discover

Ring & DuChateau Consulting Engineers; Alabama; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Remote-work options

Professional development opportunities

Paid time off

Job summary

Ring & DuChateau Consulting Engineers is seeking a detail-oriented Processing Archivist to manage and preserve historical records, photographs, and digital assets. You will organize materials, create inventories and finding aids, and ensure access aligns with archival standards.

Ideal candidates have a library/archival background, strong organizational skills, and experience with metadata, records retention, and information governance.

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, or a related field.
• Experience in archival processing, document management, records administration, library services, or a related discipline is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.
• Strong written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments, meet deadlines, and maintain consistent documentation.
• Demonstrated commitment to confidentiality, data integrity, and responsible information handling.

Responsibilities

• Process archival collections: review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and classification: create inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and conservation: identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital records management: organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and documentation: develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality control: verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research support: assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and compliance: follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database maintenance: update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow improvement: identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-functional collaboration: work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Organizational skills

Attention to detail

Metadata practices

Research ability

Database management

MS Office proficiency

Education

Bachelor's degree in Library Science / Archival Studies / History / Information Management / Records Management

Tools

Archival management systems

Digital repositories

Cataloguing platforms

Content management systems

Job description

Ring & DuChateau Consulting Engineers is seeking a detail-oriented Processing Archivist to manage and preserve historical records, photographs, and digital assets. You will organize materials, create inventories and finding aids, and ensure access aligns with archival standards.

Ideal candidates have a library/archival background, strong organizational skills, and experience with metadata, records retention, and information governance.