Remote Processing Archivist: Preserve & Catalog History

Ring & DuChateau Consulting Engineers; Iowa City (IA); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Ring & DuChateau Consulting Engineers seeks a Processing Archivist to manage and describe archival collections, both physical and digital. You will create inventories, finding aids, and catalog records, while preserving materials and ensuring compliant handling of confidential information.

The role emphasizes metadata creation, digital records management, and collaboration with researchers, IT, and other stakeholders to support efficient information retrieval and institutional memory.

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or related field.
• Experience in archival processing, document management, or records administration is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, retention procedures, and preservation principles.
• Proficiency with Office applications, spreadsheets, databases, and EDM systems.
• Strong written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments, meet deadlines, and maintain documentation.
• Commitment to confidentiality, data integrity, and responsible information handling.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections per standards.
• Inventory and Classification: Create inventories, finding aids, indexes, and catalog records.
• Preservation and Conservation: Identify materials needing special handling and preserve accordingly.
• Digital Records Management: Organize, digitize, and maintain electronic records and digital assets.
• Metadata and Documentation: Develop descriptive metadata and collection summaries.
• Quality Control: Verify completeness, accuracy, and labeling of materials.
• Research Support: Assist researchers in locating historical information.
• Confidentiality and Compliance: Follow retention policies and privacy rules.
• Database Maintenance: Update archival databases and document management systems.
• Workflow Improvement: Identify improvements for processing and digitization workflows.
• Reporting: Prepare processing reports and project updates.
• Cross-Functional Collaboration: Work with records managers, IT, librarians, historians.

Skills

Organizational skills

Attention to detail

Research skills

Documentation

Metadata

Digital records management

Communication

Education

Bachelor's degree in Library Science or related field

Master's degree in LIS / Archival Studies (preferred)

Tools

Microsoft Office

Databases

Archive software

Job description

Ring & DuChateau Consulting Engineers seeks a Processing Archivist to manage and describe archival collections, both physical and digital. You will create inventories, finding aids, and catalog records, while preserving materials and ensuring compliant handling of confidential information.

The role emphasizes metadata creation, digital records management, and collaboration with researchers, IT, and other stakeholders to support efficient information retrieval and institutional memory.