Remote ABA Administrative Assistant (Part-Time)

HUMMINGBIRD ABA THERAPY LLC; Pennsylvania; Hybrid; USD 26,000 - 30,000; Part time

Job summary

Hummingbird ABA Therapy LLC is seeking a part-time Remote Administrative Assistant to support daily administrative and scheduling tasks for our ABA agency. The role involves coordinating with the Scheduling Coordinator and Client Services Director, handling insurance verifications, and updating CentralReach from a home office.

You will manage emails, voicemails, and internal communications while maintaining strict HIPAA practices and privacy standards.

Qualifications

• Experience with scheduling, administrative support, or coordination for an ABA agency is required.
• Experience using CentralReach is required.
• Experience communicating with families, clients, or employees regarding schedule changes is required.
• Strong organizational, time management, and communication skills.
• Familiarity with RingCentral, Google Workspace, or similar tools is preferred.

Responsibilities

• Assist with daily administrative and scheduling tasks to support operations.
• Support the Scheduling Coordinator with client and staff schedules and related adjustments.
• Make approved scheduling updates in CentralReach and communicate changes to staff and families.
• Review schedules for accuracy and identify potential issues like overlapping appointments or missing information.
• Assist with early morning schedule adjustments and forward planning as assigned.
• Review emails and voicemails; identify high-priority items and follow up accordingly.
• Track scheduling trends and report patterns to leadership.
• Enter and organize data in CentralReach, spreadsheets, and databases.

Skills

Scheduling

Administrative support

HIPAA compliance

Communication

Data entry

Education

Associate’s degree or higher in related field

Tools

CentralReach

Google Workspace

RingCentral

Job description

Hummingbird ABA Therapy LLC is seeking a part-time Remote Administrative Assistant to support daily administrative and scheduling tasks for our ABA agency. The role involves coordinating with the Scheduling Coordinator and Client Services Director, handling insurance verifications, and updating CentralReach from a home office.

You will manage emails, voicemails, and internal communications while maintaining strict HIPAA practices and privacy standards.