Remote PMO Coordinator — Lead Projects, Drive Delivery

Mission Underwriters; United States; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

401K, 401K Match

Life and Disability Benefits

11 Paid Holidays

Employee Discounts

Employee Assistance Program

Educational Assistance Program

Employee Referral Program

Job summary

Mission Underwriters is seeking a PMO Coordinator to provide operational, administrative, and coordination support to Project Managers and the PMO. The role ensures projects are executed consistently, efficiently, and per enterprise standards.

You will assist with project plans, milestones, governance, reporting, and stakeholder communications while promoting best practices and knowledge transfer across remote teams.

Qualifications

• 3-5 years of experience in consulting, administrative support, project coordination, or a related role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Miro.
• Experience with project management tools such as Asana, Monday.com, or similar platforms.
• Familiarity with knowledge management systems such as Confluence, Guru, Notion, or Zendesk.
• Exposure to data visualization tools such as PowerBI, Tableau, Snowflake, or Collate.
• Excellent written and verbal communication skills with the ability to interact professionally across all organizational levels.

Responsibilities

• Assist Project Managers with project plans, schedules, resource allocation, kickoff preparation, team onboarding, and coordination of project dependencies.
• Monitor project milestones and deliverables to support timely completion and consistent execution.
• Prepare and distribute regular status reports, dashboards, and project updates for stakeholders.
• Track project metrics, risks, issues, and action items across the project portfolio.
• Maintain project governance documentation and support compliance with PMO standards and methodologies.
• Coordinate meeting schedules, prepare agendas, support discussions, and document meeting outcomes.
• Manage stakeholder communications to promote timely information flow and alignment.
• Create and maintain project documentation, including plans, charters, status materials, and lessons learned.
• Organize and update project repositories to ensure materials are accessible, current, and consistently maintained.
• Support knowledge transfer activities and contribute to PMO best practices documentation.
• Coordinate, deliver, and track training activities for new processes, systems, and organizational initiatives.
• Assist with training material development, schedule and facilitate training sessions, and maintain training records.
• Serve as the first point of contact for basic user questions and support related to new tools, processes, and solutions.
• Partner with Project Managers, the Change & Enablement Lead, and business stakeholders to support user adoption and knowledge transfer.
• Administer project management tools and platforms used by the PMO.
• Support implementation and adoption of project management methodologies, templates, and processes.
• Provide training and guidance to team members on PMO tools and standard operating procedures.

Skills

MS Office Suite

Asana

Monday.com

PowerBI

Tableau

Communication

Education

Bachelor's degree

Tools

Confluence

Guru

Notion

Zendesk

Job description

Mission Underwriters is seeking a PMO Coordinator to provide operational, administrative, and coordination support to Project Managers and the PMO. The role ensures projects are executed consistently, efficiently, and per enterprise standards.

You will assist with project plans, milestones, governance, reporting, and stakeholder communications while promoting best practices and knowledge transfer across remote teams.