Remote Part-Time AP Specialist: Invoicing & Insights

Ada S. McKinley Community Services, Inc.; Chicago, Northern (IL, KY); Hybrid; USD 33,000 - 44,000; Part time

Job summary

Ada S. McKinley Community Services, Inc. is seeking a detail-oriented Part-Time Accounts Payable Specialist to join our Remote Chicago-area team.

You will process invoices, verify coding, and support monthly reconciliations while maintaining strict confidentiality of financial records. Responsibilities include reviewing invoices, communicating with vendors, and assisting with reporting and grant documentation.

Qualifications

• High school diploma or equivalent required; associate degree preferred in accounting, finance, or business.
• Previous accounts payable, bookkeeping, or administrative experience preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Experience with DocuSign and accounting/financial software preferred.
• Strong written and verbal communication skills; ability to work independently and in a team.

Responsibilities

• Receive, review, and process invoices for accuracy and completeness.
• Verify coding, approvals, and supporting documentation prior to submission.
• Submit invoices to the Finance Department in a timely manner for payment processing.
• Maintain organized electronic and/or paper filing systems for invoices and financial records.
• Communicate with vendors and internal departments regarding invoice discrepancies or missing information.
• Track invoice status and follow up on outstanding items as needed.
• Ensure compliance with company policies, procedures, and deadlines.
• Assist with monthly reconciliations and reporting as requested.
• Maintain confidentiality of financial and organizational information.
• Coordinate reimbursements for staff expenses.
• Support grant or contract documentation if applicable.
• Identify discrepancies in billing and instances where charges were increased without notice.
• Attend meetings and participate in special projects related to payable issues.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Independent & collaborative work

Education

High school diploma or equivalent

Associate degree in accounting or related field

Tools

Microsoft Excel

Outlook

DocuSign

Accounting software

Job description

Ada S. McKinley Community Services, Inc. is seeking a detail-oriented Part-Time Accounts Payable Specialist to join our Remote Chicago-area team.

You will process invoices, verify coding, and support monthly reconciliations while maintaining strict confidentiality of financial records. Responsibilities include reviewing invoices, communicating with vendors, and assisting with reporting and grant documentation.