Remote Accounts Payable Specialist - Process Optimizer

Ada S. McKinley Community Services, Inc; Chicago (IL); On-site; USD 42,000 - 54,000; Part time

Job summary

Ada S. McKinley Community Services, Inc. is seeking an Accounts Payable Specialist to process invoices, verify coding, and support the Finance Department. The role emphasizes accuracy, timely submissions, and compliant record-keeping.

The ideal candidate will analyze invoice activity for cost savings and operational improvements, while maintaining confidentiality and collaborating with internal teams.

Qualifications

• High school diploma or equivalent required; associate degree in accounting, finance or business preferred.
• Experience in accounts payable, bookkeeping, or administrative roles is preferred.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Receive, review, and process invoices for accuracy and completeness.
• Verify coding, approvals, and supporting documentation prior to submission.
• Submit invoices to the Finance Department in a timely manner for payment processing.
• Maintain organized filing systems for invoices and financial records.
• Communicate with vendors and internal departments regarding discrepancies.
• Track invoice status and follow up on outstanding items.
• Assist with monthly reconciliations and reporting.
• Maintain confidentiality of financial information.
• Coordinate staff reimbursements and grant/contract documentation as applicable.

Skills

Detail-oriented

Organizational skills

Communication skills

Team collaboration

Multitasking

Problem solving

Education

High school diploma or equivalent

Associate degree in accounting, finance, or business

Tools

DocuSign

Accounting software

Microsoft Excel

Outlook

ERP system

Job description

Ada S. McKinley Community Services, Inc. is seeking an Accounts Payable Specialist to process invoices, verify coding, and support the Finance Department. The role emphasizes accuracy, timely submissions, and compliant record-keeping.

The ideal candidate will analyze invoice activity for cost savings and operational improvements, while maintaining confidentiality and collaborating with internal teams.