Remote Paralegal & Contracts Manager — Legal Operations Lead

IPSY; United States; On-site; USD 110,000 - 145,000; Full time

Benefits offered by this job

Competitive base salary

Bonus program

401(k) plan

Paid Time Off

Work from home flexibility

Free IPSY Extra subscription

Job summary

IPSY is seeking a Paralegal and Contracts Manager to join its legal team. Reporting to the Vice President, Deputy General Counsel, you will work closely with business partners across Marketing, Finance, Operations, People and Tech, as well as with outside counsel and vendors. This role can be fully remote from any U.S. state.

This position offers the chance to own contract review and management, develop SOPs, and help scale a fast-growing legal function with innovative AI support.

Qualifications

• 7+ years in corporate paralegal, contracts manager or legal operations.
• Degree in Law, Paralegal Studies, or a related field
• Strong drafting, organizational, and project-management skills with discretion in handling confidential matters
• Experience with legal operations, including evaluating and implementing software, process implementation and optimization and vendor management
• Proficiency with Google Workspace, Microsoft Office, Docusign and Box
• Familiarity with Spotdraft (CLM) and Carta or similar platforms
• Comfort using AI tools to enhance efficiency with contract review and drafting
• Experience with subsidiary management and corporate entity filings
• Ability to work autonomously and manage competing priorities in a fast-paced environment
• Detail-oriented with strong problem-solving abilities
• Excellent communication and cross-functional teamwork skills
• Experience with financings, mergers and acquisitions or startup-to-exit corporate work is a plus

Responsibilities

• Own the contract intake queue: triage incoming agreements, route them for review, and track each through to signature.
• Draft and provide end-to-end review of NDAs, certificates of engagement, consulting agreements, trademark licenses, and talent agreements.
• Maintain and develop contract playbooks for various types of agreements.
• Administer the company's contract management system and keep the electronic document and file management system organized and current.
• Help drive legal automation and efficiency initiatives.
• Manage the formation, qualification and ongoing good standing of the company's entities.
• Prepare and file Secretary of State documents, including foreign entity registrations and trade name registrations, and maintain registered agent relationships.
• Serve as the primary manager and administrator of corporate records.
• Assist with preparation of materials for Board meetings; draft minutes, resolutions, and written consents.
• Partner with teams across the business, including Marketing, Finance, Operations, People and Tech, as well as outside counsel, on matters requiring corporate legal support.
• Build and maintain SOPs, process trackers, and self-service tools to keep the department scalable.
• Provide project and administrative support to the legal team, including IP portfolio docketing, brand protection and marketing review support, subpoena intake, scheduling and deadline management.
• Leverage AI tools to manage legal intake, conduct research, and monitor changes in the legal landscape.

Skills

Paralegal

Contracts mgmt

Legal operations

Vendor management

AI tools

Cross-functional teamwork

Communication

Entity filings

Education

Law degree / Paralegal studies

Tools

Google Workspace

Microsoft Office

DocuSign

Box

Spotdraft (CLM)

Carta

Job description

IPSY is seeking a Paralegal and Contracts Manager to join its legal team. Reporting to the Vice President, Deputy General Counsel, you will work closely with business partners across Marketing, Finance, Operations, People and Tech, as well as with outside counsel and vendors. This role can be fully remote from any U.S. state.

This position offers the chance to own contract review and management, develop SOPs, and help scale a fast-growing legal function with innovative AI support.