Paralegal & Contracts Manager U.S.

Personalized Beauty Discovery, Inc.; Northern (KY); Hybrid; USD 110,000 - 145,000; Full time

Benefits offered by this job

401(k) plan

Paid Time Off

Work from home flexibility

IPSY Extra subscription

Job summary

IPSY is seeking a Paralegal and Contracts Manager to join its legal team. You will own contract intake, draft and review various agreements, and support corporate governance while partnering with Marketing, Finance, and Operations.

The role is fully remote within the United States and requires 7+ years of relevant experience, with exposure to AI tools to improve efficiency in contract work. IPSY offers a strong benefits package and a flexible work arrangement.

Qualifications

• 7+ years of in-house corporate paralegal, contracts manager, or legal operations experience.
• Degree in Law, Paralegal Studies, or related field.
• Strong drafting, organizational, and project-management skills with discretion handling confidential matters.
• Experience with legal operations software, process implementation, and vendor management.
• Proficiency with Google Workspace, Microsoft Office, Docusign and Box.
• Familiarity with Spotdraft (CLM) and Carta or similar platforms.
• Comfort using AI tools to enhance efficiency in contract review, drafting, and legal operations.

Responsibilities

• Own the contract intake queue: triage, route for review, and track to signature.
• Draft and review NDAs, engagement certificates, consulting agreements, licenses, and talent agreements; review vendor, SaaS, and manufacturer agreements.
• Maintain contract playbooks and administer the contract management system.
• Drive legal automation and efficiency initiatives.
• Manage formation, qualification and ongoing status of company entities; file Secretary of State docs and maintain registered agent relationships.
• Assist with Board materials; draft minutes and consents; maintain corporate records.
• Partner with cross-functional teams and outside counsel; develop SOPs and self-service tools; provide IP docketing and brand protection support.

Skills

Contract review

Contract drafting

Project management

Cross-functional collaboration

Legal operations

Vendor management

Process improvement

AI tools usage

Entity governance

Education

Law or Paralegal degree

Tools

Docusign

Box

Spotdraft

Carta

Google Workspace

Microsoft Office

Job description

About Us

Join us in inspiring everyone to express their unique beauty.

IPSY is the beauty industry’s most powerful platform, uniting brands, creators, and hyper‑engaged consumers with unprecedented access to each other through the ultimate beauty membership. Home to sample‑size subscription IPSY Original, full‑size subscription IPSY Extra, and quarterly, limited‑edition collection IPSY Ultimate, we curate beauty for millions of members so they can play, explore, and express their unique beauty every day.

We think self‑discovery, self‑expression, and confidence are beautiful. Agree? Then join us! Explore careers and learn more about our values, culture, and benefits across all our brands: IPSY Careers.

We're proud to be a remote‑first company. Our fully remote team members have the chance to live and work where they want, because we believe work should fit into your life—not the other way around. We offer monthly virtual activities, company‑wide offsites, professional development, and learning sessions, to help our team members stay connected, engaged, and impactful while working virtually.

United States Remote

Remote positions which may be performed in any of the states where IPSY has established a Business presence: Arizona, California, Connecticut, Florida, Illinois, Kansas, Massachusetts, Missouri, North Carolina, New York, New Jersey, Nevada, Ohio, Pennsylvania, Texas, and Washington. California Privacy Notice

About the Role

IPSY is seeking a Paralegal and Contracts Manager to join its legal team. Reporting to the Vice President, Deputy General Counsel, you will work closely with business partners across Marketing, Finance, Operations, People and Tech, as well as with outside counsel and vendors. The ideal candidate is proactive, detail‑oriented, organized, and comfortable owning processes end to end in a fast‑moving environment.

This role can be fully remote from any U.S. state is authorized to hire (see application for complete list).

What You’ll Be Doing

Contract Review and Management

• Own the contract intake queue: triage incoming agreements, route them for review, and track each through to signature.
• Draft and provide end‑to‑end review of NDAs, certificates of engagement, consulting agreements, trademark licenses, and talent agreements. Conduct first‑pass review of vendor contracts, SaaS agreements, and manufacturer agreements.
• Maintain and develop contract playbooks for various types of agreements.
• Administer the company’s contract management system and keep the electronic document and file management system organized and current.
• Help drive legal automation and efficiency initiatives.

Corporate Governance and Entity Management

• Manage the formation, qualification and ongoing good standing of the company's entities.
• Prepare and file Secretary of State documents, including foreign entity registrations and trade name registrations, and maintain registered agent relationships.
• Serve as the primary manager and administrator of corporate records.
• Assist with preparation of materials for Board meetings; draft minutes, resolutions, and written consents.

Cross‑functional and department support

• Partner with teams across the business, including Marketing, Finance, Operations, People and Tech, as well as outside counsel, on matters requiring corporate legal support.
• Build and maintain SOPs, process trackers, and self‑service tools to keep the department scalable.
• Provide project and administrative support to the legal team, including IP portfolio docketing, brand protection and marketing review support, subpoena intake, scheduling and deadline management.
• Leverage AI tools to manage legal intake, conduct research, and monitor changes in the legal landscape.

What We Are Looking For

• Minimum of 7+ years of experience corporate paralegal, contracts manager and/or legal operations professional in an in‑house legal department or law firm
• Degree in Law, Paralegal Studies, or a related field
• Strong drafting, organizational, and project‑management skills with discretion in handling confidential matters
• Experience with legal operations, including evaluating and implementing software, process implementation and optimization and vendor management
• Proficiency with Google Workspace, Microsoft Office, Docusign and Box
• Familiarity with Spotdraft (CLM) and Carta or similar platforms
• Comfort using AI tools (e.g., Ruli AI, Claude, Gemini) to enhance efficiency with contract review and draft, research and legal team operations.
• Experience with subsidiary management and corporate entity filings
• Ability to work autonomously and manage competing priorities in a fast‑paced environment
• Detail‑oriented with strong problem‑solving abilities
• Excellent communication and cross‑functional teamwork skills
• Experience with financings, mergers and acquisitions or startup‑to‑exit corporate work is a plus

Work Authorization

Must be legally authorized to work full‑time in the U.S. without requiring current or future visa sponsorship.

What We Offer

• Competitive base salary & bonus program
• 401(k) plan with company match
• Paid Time Off
• Work from home flexibility
• Free IPSY Extra subscription

EEO Statement

We celebrate diversity and are an equal‑opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic.

If you need reasonable accommodation in the application or employment process, please contact us.

Pay is based on several non‑discriminatory factors such as experience, education, skills, and location. IPSY offers a bonus and competitive benefits. Final compensation is determined by experience and skills.

Salary Range

$110,000 - $145,000 USD