Remote Operations & Production Coordinator

Genius Academy; United States; Remote; USD 49,000 - 59,000; Full time

Job summary

Genius Academy is seeking an Operations Associate to support daily operations, production coordination, and content support in a fully remote role. You will work with colleagues across the company and report to the VP of Operations & People.

In this role you’ll manage meetings, track projects, and ensure records are current, while coordinating live sessions with actors, instructors, and partner institutions. Strong writing and AI-tool familiarity are important.

Qualifications

• Must be highly organized with proven track record of running multiple projects.
• Excellent written communication for clear updates to colleagues and partners.
• Comfortable using AI tools as part of daily work.
• Experience coordinating across teams, functions, or external partners.
• Nice to have vendor management, business compliance, or expense administration experience.

Responsibilities

• Schedule meetings, gather agenda items, build slides, and share updates; take notes and send summaries.
• Track projects with owners and next steps, keeping status current.
• Maintain operational records (vendors, insurance, registrations, expenses).
• Set up and maintain production tracking for projects, including cast/crew data and dates.
• Coordinate scheduling and communications for live sessions with actors, instructors, and partner institutions.
• Prepare first-draft supporting documentation and load into Airtable; review content for consistency.
• Turn requests into tracked tasks and flag delays or capacity issues to the VP of Operations & People.

Skills

Highly organized

Project coordination

Written communication

AI tools familiarity

Cross-team coordination

Vendor management (nice to have)

Tools

Asana

Airtable

Notion

Job description

Genius Academy is seeking an Operations Associate to support daily operations, production coordination, and content support in a fully remote role. You will work with colleagues across the company and report to the VP of Operations & People.

In this role you’ll manage meetings, track projects, and ensure records are current, while coordinating live sessions with actors, instructors, and partner institutions. Strong writing and AI-tool familiarity are important.