Remote Operations Lead: Projects & Contracts

solvenergy; United States; Remote; CAD 86,000 - 107,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life and disability insurance

401(k) plan

Vacation, sick and holiday pay

Job summary

SOLV Energy is seeking a Business Operations Coordinator to monitor and manage a wide range of operational activities across projects. This fully remote role focuses on coordinating service managers, ensuring client satisfaction, and maintaining compliance with company standards.

Key duties include coordinating project tasks, liaising with customers, and driving process improvements to meet budgets and timelines.

Qualifications

• 2+ years of experience dealing with Contracts and Change Order Management.
• High School Diploma or GED.
• Basic knowledge of ERP Systems.
• Ability to use independent judgment, self-starting.
• Foster a spirit of collaboration between teams.
• Experience working for a diverse multi-disciplined employee-owned company.
• Strong communication skills to clearly articulate vision into an executable plan.

Responsibilities

• Stresses the importance that safety is the most important function, ensuring that all employees follow safe practices while working.
• Assist Service Managers in day-to-day coordination and management of business operational activities.
• Monitor, control and manage business operations to meet client expectations and company goals.
• Liaise between customer and management to ensure smooth operations delivery.
• Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
• Ensure compliance with company standards and procedures.
• Build and maintain strong customer relationship through regular meetings and communications.
• Lead internal project meetings with various stakeholders and document project meetings (write minutes).
• Schedule and participate in external project meetings and document project meetings.
• Manage to completion multiple high priority project issues to a timely completion.
• Evaluate current operational performance and provide strategic plan for improvements.
• Provide direction and guidance to internal teams to achieve performance targets.
• Identify problems in operations process and resolve them in quickly and timely manner.
• Follow standard operating procedures for efficient business operations.
• Maintain clear and accurate operations documents/procedures for reference purposes.
• Ability to perform all essential administrative duties
• Set up and maintain project filing system
• Cost code vendor invoices and/or verify correct codes
• Prepare and document extra work orders.
• Notify subcontractors regarding change orders, follow-up on change orders.
• Prepare subcontracts and purchase orders
• Assist Service Managers with monthly job profitability reviews and work with internal teams to meet profitability goals.
• Track CMMS work orders and review for completeness and approve/reject for invoicing
• Create invoices for review and approval by PM prior to submission to Owner
• Assessing and suggest improved processes, collaborate on new technologies, and coordinate with SOLV Energy management regarding the implementation of these improvements
• Champion diversity and inclusion as an unconscious part of SOLV Energy culture.

Skills

Contracts & Change Order Management

Independent judgment

Self-starter

Communication skills

Collaboration across teams

Education

High School Diploma or GED

Tools

ERP Systems

Job description

SOLV Energy is seeking a Business Operations Coordinator to monitor and manage a wide range of operational activities across projects. This fully remote role focuses on coordinating service managers, ensuring client satisfaction, and maintaining compliance with company standards.

Key duties include coordinating project tasks, liaising with customers, and driving process improvements to meet budgets and timelines.