Remote Operations & HR Coordinator

Stryker Corporation; United States; On-site; Confidential; Full time

Job summary

ProgressNow seeks a detail-oriented Operations professional to manage payroll (PEO), vendor contracts, travel bookings, and HR functions for a national, 100% remote workforce. You will support month-end close, cost-sharing allocations, and grant reporting in a collaborative team environment.

The role emphasizes confidentiality, strong communication, and adherence to nonprofit compliance in an Eastern/Central-time framework, with opportunities to contribute to diversity and equity initiatives.

Qualifications

• Basic knowledge of 501(c)(3) and 501(c)(4) compliance, with 2-3 years of experience in nonprofit operations
• Working knowledge of Quickbooks, other accounting software, and generally accepted accounting practices
• Able to work in the Eastern or Central time zones – bonus if in the Charlottesville, VA area, but NOT required.
• Ability to maintain a high level of confidentiality
• Strong attention to detail
• Curiosity, eagerness to learn
• Excellent verbal and written communication skills
• Excellent organizational and time management skillsStrong interpersonal skills and ability to work in a team environment
• Experience working and thriving in this type of role in a 100% remote environment
• Commitment to racial equity, diversity, and social justice

Responsibilities

• Manage logistical support for events, conferences, and external meetings, including two annual conferences and one staff retreat
• Assist with grant compliance and reporting
• Ownership of full payroll process, including processing of payroll with professional employment organization (PEO), corresponding cost-sharing allocations, and document retention of all documentation.
• Support the Senior Director of Operations in the month-end close process through calculations of cost-sharing allocations for PN, PNE, and all FSPs. Calculations include: staff hours, programmatic and operational expenditures, and credit card expenses.
• Ownership of accounts payable and receivables using Bill.com, with support from the Bookkeeper.
• Ownership of all booking of travel and accommodations for staff members
• Ownership and administration of the organization’s credit cards, including monthly reconciliation & organizing receipt files
• Maintain organizational files and records and coordinate organizational meetings as necessary
• Contract maintenance for all organizational vendors, leases & regranting – including annual 1099 filings
• Ownership of generalist human resource functions: including job postings, employee file maintenance, timesheet administration and collection, onboarding/offboarding of all staff on ProgressNow payroll, employee handbook and addendum updates as necessary, staff wellness communication, and professional development tracking for all National staff
• Maintain the compliance calendar, including registrations, renewals and filing deadlines
• Other responsibilities as assigned

Skills

Nonprofit operations

Confidentiality

Attention to detail

Communication skills

Team collaboration

Remote work experience

Tools

QuickBooks

Bill.com

Office software

Job description

ProgressNow seeks a detail-oriented Operations professional to manage payroll (PEO), vendor contracts, travel bookings, and HR functions for a national, 100% remote workforce. You will support month-end close, cost-sharing allocations, and grant reporting in a collaborative team environment.

The role emphasizes confidentiality, strong communication, and adherence to nonprofit compliance in an Eastern/Central-time framework, with opportunities to contribute to diversity and equity initiatives.