Remote Nonprofit Operations & Payroll Coordinator

Valid8 Financial, Inc.; Richmond, Northern (VA, KY); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Unlimited vacation

8 paid holidays

Employer-paid health, vision, dental

401K with 3% match

Job summary

ProgressNow is a fully remote nonprofit organization seeking an Operations professional to handle payroll, AP/AR, vendor contracts, and HR duties across the East/Central time zones. The role supports month-end close, travel bookings, and compliance tasks in a dynamic remote environment.

You will coordinate with staff and leadership, maintain confidential records, and ensure timely financial reporting and cost allocations. A commitment to equity and collaborative teamwork is essential.

Qualifications

• Basic knowledge of 501(c)(3) and 501(c)(4) compliance; 2–3 years nonprofit operations experience.
• Working knowledge of QuickBooks, other accounting software, and GAAP.
• Able to operate in Eastern or Central time zones; remote-friendly.
• Ability to maintain a high level of confidentiality.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Strong interpersonal skills and team collaboration in a 100% remote environment.
• Commitment to racial equity, diversity, and social justice.

Responsibilities

• Manage logistical support for events and meetings, including conferences and staff retreats.
• Assist with grant compliance and reporting.
• Ownership of payroll processing with a PEO and cost-sharing allocations.
• Support month-end close with cost-sharing allocations for various programs.
• Manage accounts payable/receivable using Bill.com with Bookkeeper support.
• Coordinate travel and accommodations for staff.
• Administer organization credit cards with monthly reconciliation.
• Maintain organizational files and coordinate meetings.
• Vendor, lease, and regranting contract maintenance, incl. 1099 filings.
• Generalist HR duties: postings, onboarding/offboarding, timesheets, handbook updates, wellness comms, training tracking.
• Maintain compliance calendar; renewals and deadlines.
• Other duties as assigned.

Skills

Payroll processing

QuickBooks

Nonprofit operations

Confidentiality

Attention to detail

Verbal & written communication

Organization & time management

Remote teamwork

Diversity & equity values

Tools

QuickBooks

Bill.com

GAAP

Job description

ProgressNow is a fully remote nonprofit organization seeking an Operations professional to handle payroll, AP/AR, vendor contracts, and HR duties across the East/Central time zones. The role supports month-end close, travel bookings, and compliance tasks in a dynamic remote environment.

You will coordinate with staff and leadership, maintain confidential records, and ensure timely financial reporting and cost allocations. A commitment to equity and collaborative teamwork is essential.