Remote nonprofit Operations & Payroll Coordinator

Job Post; United States; On-site; USD 46,750 - 63,250; Full time

Benefits offered by this job

Unlimited vacation

Eight paid holidays

Employer‑paid health, vision, and dent

Employer‑paid health, vision, and dent

401K with 3% employer match

Professional development stipend

Job summary

ProgressNow is a fully remote nonprofit organization providing communications and digital strategy for the progressive movement. The Operations Coordinator will manage payroll, accounts payable/receivable, vendor contracts, travel bookings, HR tasks, and compliance for a distributed national team.

You will work across time zones (ET/CT preferred) with a focus on confidentiality, organization, and growth in a 100% remote environment.

Qualifications

• 2-3 years of experience in nonprofit operations.
• Working knowledge of QuickBooks and other accounting software; GAAP knowledge.
• Ability to operate across Eastern or Central time zones; remote work experience.
• Strong confidentiality and high attention to detail.
• Excellent written and verbal communication; highly organized; team-oriented.
• Commitment to racial equity, diversity, and social justice.

Responsibilities

• Manage logistical support for events, conferences, and external meetings (two annual conferences and one staff retreat).
• Assist with grant compliance and reporting.
• Own payroll processes with a PEO and related cost-sharing allocations and documentation retention.
• Support month-end close with cost-sharing calculations for multiple entities.
• Own accounts payable/receivable via Bill.com with bookkeeping support.
• Handle travel and accommodations bookings for staff.
• Administer organization credit cards and monthly reconciliations.
• Maintain organization files, coordinate meetings, and manage vendor contracts incl. 1099 filings.
• Oversee generalist HR functions: postings, files, timesheets, onboarding/offboarding, handbook updates, wellness comms, and professional development tracking.
• Maintain compliance calendar (registrations, renewals, deadlines).
• Other duties as assigned.

Skills

Nonprofit ops

QuickBooks

Time zone flexibility

Confidentiality

Attention to detail

Curiosity

Communication skills

Organization

Teamwork

Remote work experience

Diversity & equity

Tools

QuickBooks

Job description

ProgressNow is a fully remote nonprofit organization providing communications and digital strategy for the progressive movement. The Operations Coordinator will manage payroll, accounts payable/receivable, vendor contracts, travel bookings, HR tasks, and compliance for a distributed national team.

You will work across time zones (ET/CT preferred) with a focus on confidentiality, organization, and growth in a 100% remote environment.