Remote Operations & Data Coordinator

Galvanize USA; United States; Remote; USD 62,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401k with employer match

Pre-tax transportation benefits

Vacation time

Health leave

Casual leave

Paid holidays

Paid family and medical leave

Job summary

Galvanize USA is seeking an Operations Assistant to support finance, contract development, people & culture, and IT functions within a multi-entity organization. The role involves maintaining funds data, CRM entries, and collaboration with the Development Team on records in NGPVAN and EveryAction.

Key tasks include onboarding, hiring process support, admin of Leapsome and JazzHR, and data hygiene across shared drives.

Qualifications

• 1–2 years of compliance, data management, or contract administration experience.
• Ability to travel, typically 1–2 times per year.
• Proficiency with 1Password, Asana, Google Suite, MS Office, NGPVAN/EveryAction, Slack, and Zoom, or the ability to learn quickly.

Responsibilities

• Finance, contracting, and revenue tracking tasks including invoicing and payment processing.
• People and culture responsibilities such as hiring support, onboarding, and ATS management (JazzHR).
• Operational data & infrastructure duties including IT admin, data hygiene, and shared drive organization.
• Miscellaneous duties including SOP development and timesheet compliance.

Tools

1Password

Asana

Google Suite

MS Office

NGPVAN/EveryAction

Slack

Zoom

Job description

Galvanize USA is seeking an Operations Assistant to support finance, contract development, people & culture, and IT functions within a multi-entity organization. The role involves maintaining funds data, CRM entries, and collaboration with the Development Team on records in NGPVAN and EveryAction.

Key tasks include onboarding, hiring process support, admin of Leapsome and JazzHR, and data hygiene across shared drives.