Remote Executive Assistant

VentureCopilot; New York, Northern (NY, KY); Hybrid; USD 65,000 - 105,000; Full time

Job summary

VentureCopilot in the United States seeks a sharp, tech-savvy Executive Assistant to support a founder with day-to-day operations from a fully remote setting. You’ll manage calendar, inbox, travel, and communications, using AI tools to move routine tasks faster and keep priorities on track.

Beyond Executive Support, you’ll handle Operations and Documentation, coordinating with Notion, Trello, ClickUp, or Asana, documenting decisions, and building simple SOPs as the business scales.

Qualifications

• Professional English fluency, written and spoken.
• 3+ years in a related role (executive assistant, operations, or coordination).
• Experience supporting US-based clients or teams.
• Highly organized and detail-oriented, with strong follow-through.
• Strong written and verbal communication.
• A degree or equivalent hands-on experience.
• Willingness to overlap with US business hours.
• Stable internet connection and a professional remote workspace.

Responsibilities

• Executive Support: manage calendar, scheduling, inbox triage, and correspondence.
• Operations & Coordination: track deadlines, manage projects across Notion, Trello, ClickUp, or Asana; coordinate with vendors and teams.
• Process & Documentation: maintain records, build simple SOPs, and keep systems clean.

Skills

English fluency

Executive support

US client experience

Attention to detail

Communication

Degree or equivalent

US hours overlap

Remote setup

Education

Bachelor’s degree or equivalent

Tools

Notion

Trelo?

Trelo

Asana

ClickUp

Job description

VentureCopilot connects ambitious US founders with vetted global talent. We accept fewer than 1% of applicants and stay involved after placement, so the match works long after day one.

Hear why we exist, what we believe in, and who we're building for:

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About the Role

We're looking for a sharp, tech-savvy Executive Assistant to support a US founder or executive with the day-to-day work that keeps a growing business moving.

This role blends traditional EA support with operational coordination. You'll keep your founder's time, inbox, and priorities under control, and you'll be the person they trust to handle things without being chased.

You'll work remotely and closely with one founder or executive, learn how they work, and use AI tools to move faster on the routine, so your time goes to judgment: what matters, what can wait, and what needs their attention now.

About Your Client

You'll be matched with a US-based founder or executive at a growing company. We match on skills, working style, and timezone before you start, and we run a setup call before your first day so the first weeks are smooth.

Your Impact

A founder's biggest constraint is time and attention. Your work protects both, keeping their calendar, inbox, and operations running clean so they can focus on the business instead of the busywork.

Done well, this role gives a founder meaningful time back each week and a business that no longer depends on their inbox to keep moving.

Core Responsibilities

Executive Support (60%)

• Manage calendar, scheduling, and inbox triage, protecting focus time and flagging what needs a response
• Prepare briefing materials ahead of meetings and calls, including background, agendas, and follow-ups
• Coordinate travel and logistics, from flights and accommodation to full itineraries
• Draft and manage correspondence on the executive's behalf, in their voice
• Handle confidential and sensitive information with discretion
• Anticipate needs and deadlines so your founder is never surprised by their own week

Operations & Coordination (30%)

• Keep projects and tasks organized across tools like Notion, Trello, ClickUp, or Asana
• Track deadlines, follow up on open items, and flag what's falling behind
• Coordinate with vendors, contractors, and team members to keep work moving
• Support light process documentation as the business scales
• Use AI tools to draft, summarize, and automate repetitive work

Process & Documentation (10%)

• Maintain clear records of decisions, workflows, and recurring tasks
• Build and refine simple SOPs as the role evolves
• Keep the founder's systems (calendar, inbox, docs) clean and current
• Suggest improvements when you spot a slow or repetitive process

Requirements

Must-Have

• Professional English fluency, written and spoken
• 3+ years in a related role (executive assistant, operations, or coordination)
• Previous experience supporting US-based clients or teams
• Highly organized and detail-oriented, with a habit of following through
• Strong written and verbal communication
• A degree or equivalent hands-on experience
• Willingness to overlap with US business hours (the exact schedule depends on your client)
• A stable internet connection and a professional remote workspace

Nice-to-Have

• Comfort with AI tools for drafting, summarizing, and workflow automation
• Experience with project tools such as Notion, ClickUp, Asana, or Trello
• Experience supporting a founder or working inside a startup
• A track record of building your own SOPs and tracking systems
• Experience coordinating international travel or multi-timezone schedules
• Comfort handling confidential information, contracts, or sensitive communications
• Fully remote: work from anywhere in the MENA region with a stable internet connection
• Competitive salary: top-tier pay for your skills and experience
• Long-term contracts: we hire for lasting partnerships, not short projects
• Account Manager support: regular check-ins so you're never flying solo
• Room to grow: work alongside founders building real companies, with more ownership as you prove yourself