Board Operations & Records Coordinator

Jefferson County, OR; Madras (OR); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Six months of vacation and sick leave

Low-cost family health insurance

Job summary

Jefferson County, OR is seeking an experienced executive administrative professional to support the County Administrative Officer and Board of Commissioners. The role coordinates board meetings, public records, and contract administration, ensuring confidentiality and accuracy.

Responsibilities include maintaining records, preparing agendas, and facilitating communications with departments, elected officials, and the public. A high level of professionalism and independence is required.

Qualifications

• Knowledge of general office duties and equipment including computers and printers.
• Excellent language skills, writing, spelling and grammar, with attention to detail.
• Contract administration and countywide administrative practices.
• Experience with records management and tracking systems.
• Ability to handle confidential information and maintain neutrality.

Responsibilities

• Provide executive-level administrative support to the County Administrative Officer and Board of Commissioners.
• Coordinate Board meetings, agendas, and official records for public access.
• Maintain official Board records and publish or distribute meeting materials.
• Prepare letters, notices, and routine correspondence for county leadership.
• Assist with contract management, renewals, and reporting across departments.
• Respond to public records requests in compliance with Oregon law.
• Support election-related duties and maintain notary and public records functions.

Skills

Organizational skills

Confidentiality

Written and verbal communication

Public records knowledge

Discretion

Political neutrality

Education

High School Diploma or equivalent

Office management or secretarial science program

Two years of secretarial experience

Five years of office secretarial experience

Tools

Contract management database

Office software suite (Excel, Word)

Database systems

Job description

Jefferson County, OR is seeking an experienced executive administrative professional to support the County Administrative Officer and Board of Commissioners. The role coordinates board meetings, public records, and contract administration, ensuring confidentiality and accuracy.

Responsibilities include maintaining records, preparing agendas, and facilitating communications with departments, elected officials, and the public. A high level of professionalism and independence is required.